Fire Safety Log Book (Page 3 of 22) in pdf

Section 1: Advice on Testing and Maintenance

Records should be kept of all testing, maintenance and staff training to enable the responsible person to

demonstrate they have taken all reasonable steps to maintain adequate fire safety standards.

Fire Alarm

The alarm should be tested weekly by a competent person. A different call point should be tested each week using a

purpose made test key. Faults should be reported to someone who can authorise repairs. If the system cannot be

repaired immediately a risk assessment should be undertaken to ensure the area can continue to be safely used. The

person carrying out the risk assessment must be competent.

The system should be serviced by suitably qualified persons every six months or as agreed by the installers. Further

advice can be gained from BS 5839 Pt 1 2002.

Single Point detectors

Single point detectors must be tested weekly by operating the push button on the detector. Batteries on some models

should be tested weekly and on others every ten years. Some detectors do not allow for batteries to be replaced. Read

manufactures instructions.

Magnetically Hold Open Devices

Devices should be tested weekly along with the Fire Alarm to ensure they release and the fire door closes onto the latch

and to check the door has not warped. Where possible doors should be released during the night to release the strain on

the self closing device and door.

Magnetically or Electronically Secured Final Exits

Final exits locked by magnetic or electronic gate must be checked weekly to ensure they release on activation of the

Fire Alarm. All doors so secured should have a green call point fitted adjacent to the door on the inside face to give a

local release. In certain circumstances (to protect people) it may be necessary to vary away from this guidance. This can

only be agreed following a Fire Risk Assessment.

Emergency Lighting

The emergency lighting should be checked monthly by a competent person to ensure it functions correctly. This may be

carried out by purpose made test switches that will require a specific key or by isolating the local lighting sub-circuit. It is

important the lighting works when the local lighting circuit fails and does not rely on the failure of the overall circuit.

The system should be serviced annually by suitably qualified engineers.

Further advice can be gained from

BS 5266 Pt 1.

Staff Training

All staff must receive training in what to do in the event of discovering a fire or hearing the alarm. This training should be

given by a competent person and take place as soon as possible after employment. Staff should receive refresher

training periodically. Some staff should be given instruction in the use of fire fighting equipment. Some staff may require

additional training in Fire Warden duties if appropriate or in assisting persons with disabilities. Further guidance with

regard to the premises needs can be found in the Fire Risk Assessment.

Evacuation Drill

Normal commercial premises staff should complete an evacuation drill once every 12 months. Care homes staff should

complete an evacuation drill once every six months.

Fire Fighting Equipment

Fire fighting equipment should be hung on purpose made brackets approximately 1 metre off the floor or sat in purpose

made floor holders. The equipment should be checked weekly to ensure it is in position and appears undamaged.

The equipment should be serviced annually by a competent person. Further advice can be gained from BS 5306.

Fire Doors

Designated Fire Doors should be checked quarterly to ensure it self closes onto the latch, the smoke seal is in good

condition and touches the frame. The door should sit square in the frame and have signage stating “Fire Door – Keep

Shut” (not bedroom doors in HMO).

Firesafe Solutions (UK) Ltd

Claylands Road

Bishops Waltham

Southampton

SO32 1BH

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Telephone: 0845 456 5121

Fax: 01489 808930

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e-mail: info@firesafesolutions.co.uk

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Fire Safety Log Book Page 3

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