Sample Conference Room Rental Agreement Template printable pdf download

Sample Conference Room Rental Agreement Template

Conference Room Rental Agreement

2501 N. 4th St. Flagstaff, Az, 86004

This Agreement between _____________ and Oravits and Jacobson Properties, LLC defines the terms

and conditions for rental of the meeting room

The following terms and conditions apply to all room rentals:

1. Rental of the conference room will be on a first come, first served basis. Chamber

meetings take priority.

2. Meetings may not be scheduled more than 3 month in advance.

3. The conference room are for business related purposes only. No

personal events are to be scheduled for the conference room .

4. The Meeting rooms are set up with tables and chairs. Should Renters require a different set‐

up, the renting party will be responsible for the rental of additional chairs or tables as required. The

Renter will be responsible for the removal of the rented equipment and the return of the room to its

normal condition.

5. Renters are responsible for any damage to the facilities and/or contents and fixtures. All

damage must be reported to the staff immediately. Room Renters will be expected

to cover all repairs and replacement cost of any damage to the facility itself and or the contents

of such.

6. The Room(s) must be left in proper order, with all paper, trash, cups, etc. disposed of in trash

receptacles. Waste cans should be emptied in the dumpster at rear of building. All chairs and tables

should be placed back in their original position.

7. Smoking is not permitted in the building.

8. The conference room shall not be used for any fraudulent purpose.

9. It is understood, that Oravits and Jacobson Properties, LLC is in no way responsible for any

personal injuries, property damages, or other liabilities that may be incurred during use of their

facility. Renter agrees to release indemnity and hold Oravits and Jacobson Properties, LLC, harmless of

any such

damages.

Sample Conference Room Rental Agreement Template