Lawn Maintenance Contract Template Page 13
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17Tender Requirements – cont’d
g) Tender Opening
Tenders shall be opened as soon as practicable after the closing time and the general public
may be present. The CAO or Clerk, and one of the following are authorized to open tenders:
i)
The Mayor
ii)
The Head of the Department concerned or Designate
When the tenders are opened, they shall be numbered consecutively and initialed by the
persons opening the tenders.
Successful recommended tender must be submitted to Council for approval.
3.
Withdrawal of Bids Prior to Tender Openings
A tenderer who has submitted a bid on a tender may request that the bid be withdrawn. The
withdrawal shall be allowed if the request is made before the closing time for this tender.
Withdrawal requests may be directed to the CAO receiving the bids by letter or in person.
Telephone requests will not be considered.
Withdrawal requests received after the tender closing time will not be permitted.
The withdrawal of a bid does not disqualify a tenderer from submitting another bid or the same
tender prior to the specified tender closing time.
4.
Omissions and Discrepancies
Should a tenderer find discrepancies prior to the closing date, or omissions from the document
or should there be doubt as to their meaning, the tenderer should notify the CAO and/or the
Recreation and Facilities Services Manager as soon as possible who may send a written
instruction or an addendum to all tenderers.
5.
Site Examination
The tenderer must satisfy themselves as to the locations of the proposed work, the condition of
the site and the actual soil and foundation conditions. No claim for extra work will be
entertained as a result of unexpected site conditions such as rock, high water table, unstable soil
or any other unusual conditions, unless specified otherwise.
6.
Occupational Health and Safety Act
a) The contractor acknowledges that they have read and understood the Occupational Health and
Safety Act. The Contractor agrees to observe strictly and faithfully to the provisions of said
Act.
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