Request For Quotation printable pdf download

Old Dominion University Term Contract

Request For Quotation

Contract #18-ODU-01-CCC

COMPLIANCE:

All equipment, goods and services provided under any award(s) made for this request

shall be in accordance with the agreed to terms and conditions pursuant to contract

#18-ODU-01-CCC, and the Contractor’s response to same, including the Bureau of

Capital Outlay Management’s (“BCOM”) form name CO-7, “General Conditions of the

Construction Contract”. All Contractors shall maintain the required insurance, bonding,

license and shall be in good standing with the State Corporation Commissions.

Additionally, eVA registration and DMBE certification, as applicable, must remain

current and active through the term of any resulting contract award.

BACKGROUND:

This Request for Quotation (“RFQ”) will be handled as an informal process for

contraction cost less than $100,000.00. Contractor responses to this RFQ may be

received via e-mail, fax, or hand delivered to the requesting Contract Administrator.

Consideration for award of any and all late quotes shall be at the discretion the

Department of Procurement Services.

EVALUATION AND AWARD:

A. Based on the original solicitation and the approved pre-qualified RFQ submittal

process for contract #18-ODU-01-CCC, all solicited Contractor’s under this RFQ

are deemed to be responsible Quoters. The requesting Contract Administrator

will review and evaluate the Contractor responses, and award shall be made to

the overall lowest responsive Contractor quote, as determined by a ‘lump sum’

price or pricing as specified in the “Request for Quotation, Scope of Work”

included herein.

B. The University reserves the right to reject any and all quotations, in whole or in

part. Additionally, to determine and validate ‘price reasonableness’, the right is

also reserved to request price details based on any quotation submitted. At a

minimum, price details requested may include a breakdown of labor hours by

skill/trade, labor hour rates by skill/trade, itemized material costs, costs for

equipment rental (when applicable), subcontractor(s) and associated labor

hours and rates, etc.

C. Unless canceled or rejected, a responsive quote from the lowest responsible

Quoter may be accepted as submitted, except that if the quote from the lowest

responsible Quoter exceeds available funds, the University may negotiate with

the apparent low Quoter to obtain a contract price within available funds.

However, the negotiation may be undertaken only under conditions and

procedures described in writing and approved by the Department of

Procurement Services.

Request For Quotation