Detailed Budget Worksheet & Cost Review Form - Indian General Assistance Program Page 7
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7INDIRECT COSTS - If indirect charges are budgeted, indicate the approved rate and base. The base amount is usually total
direct costs, less capital expenditures and passthrough funds. Passthrough funds are normally defined as major subcontracts,
payments to participants, stipends to eligible recipients, and subgrants, all of which normally require minimal administrative
effort. However, please refer to your negotiated agreement for specific guidance. If you are choosing to charge less than the
approved rate, you may type in the applicable amount in the Indirect Total box. This amount will be entered on Standard
Form 424A, Section B, Line 6.j.
NOTE: If you plan to propose indirect costs as part of your grant budget, you must have on file with the Region 10 Grants and
Interagency Agreements Unit: (a) A current approved Indirect Cost Rate Agreement; or (b) Documentation that a current
indirect cost rate proposal has been submitted to the Department of Interior's National Business Center (DOI/NBC); or (c) one
of the following three options:
1. You may use a fixed/carry forward rate that is less than three years old. Provide a copy of your most recent indirect cost
rate agreement that qualifies. The rate cannot have expired more than 3 years prior to the proposed project start date for the
grant you are applying for. Example: If your proposed start date is 10/1/14, the oldest acceptable rate would be effective
beginning 10/1/11. This rate will be used for the life of the grant agreement.
2. You may use a provisional/final indirect cost rate used on a current grant with the DOI. The DOI grant must correspond
to the same project period as the EPA grant. You must provide a copy of the DOI grant agreement with your EPA
application package. This rate will be used for the life of the grant agreement.
3. If you organization does not qualify for any of the options above, EPA will permit you to use a default indirect cost rate
of 10%. This rate can be applied only to wages and salaries. You must request this rate at the time of application. This rate
will be used for the life of the grant agreement.
INDIRECT TOTAL:
Approved or
Base Amount:
Proposed Indirect
Cost Rate (Enter as
a decimal):
NOTE: To convert a percentage to a decimal,
TOTAL BUDGET:
move the decimal point two spaces to the left.
For example, 17.5% would convert to .175
1. RETURN TO PAGE 1 AND SAVE THE FORM BY CLICKING FILE, THEN "SAVE AS".
2. CLICK THE PRINT BUTTON AND PRINT TWO COPIES (1 FOR YOUR RECORDS AND 1 FOR THE
PROJECT OFFICER)
EPA COST REVIEW - this section is to be filled out by the EPA Project Officer:
The cost review analysis of the proposed applicant budget was conducted in accordance with applicable Indian
General Assistance Program guidance and grant regulations. Based on the best professional judgment of the
undersigned, all are costs are necessary and reasonable in accordance with EPA Cost Review Guidance (GPI-00-05)
and
Cost Review Guidance for Grant Specialists and Project Officers dated
05/06/2008.
___________________________________________________
Project Officer Signature (Electronic)
Project Officer Signature (Manual - Print, Sign and Date)
Page 7 of 7
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