Scoping Meeting Agenda Template (Page 2 of 2) in pdf

Scoping Meeting Agenda Template Page 2

Appendix

1. What are we doing?

a. Purpose and Problem statement: to get agreement about why the project

is needed and to define the problem.

b. Main deliverables: to decide what the project is going to deliver

c. Measures of success: what do we need to measure/know about the process

before and after the project. PIU has three standard measures:Process

Time, Customer satisfaction, and hard costs (not including opportunity

costs)

2. Who are we doing it for?

a. Voice of the Customer: who is the customer of the process/processes?

What are their requirements?

3. What/Who do we need to think about?

a. Stakeholders and benefits - who are they and what’s in it for them

b. Constraints/assumptions:

Budget for project

1. Zero sum?

2. Money Saving?

3. Requires investment?

ii.

Technology/Computer Systems

1. None?

2. Amendments?

3. New computer system?

iii.

Space requirements - for project/results

iv.

Organisational structure changes?

Deadlines?

c. Risks - in outline

Scoping Meeting Agenda Template Page 2