Request For Professional Leave - Morgan County Schools (Page 2 of 2) in pdf

Regulations for Professional Leave

Professional leave to attend an educational conference, meeting, or workshop:

An employee may request paid professional leave to be absent from regularly assigned duties to

attend an educational conference, meeting, or workshop that will be beneficial to the school

system, and:



is necessary or required as part of the employee’s responsibility/duties, or



is directly related to the school or county unified improvement plan, or



will directly enhance the employee’s performance as determined by the supervisor/

principal.

Professional leave may be requested by completing the required form and submitting to the

supervisor/principal. Information concerning the conference, meeting, or workshop must be

attached to the request form.



For conferences, meetings or workshops within the state or tri-state area (within one

hour driving range of Morgan County), the request form must be submitted at least two

weeks in advance, except for emergency or unusual situations.



For conferences, meetings or workshops outside the approved area, the request form

must be submitted in a timely fashion which allows for the request to be placed on

Board of Education agenda prior to a regularly scheduled meeting.

If determined by the supervisor/principal that the request should be approved based on the criteria

in number one, and subject to available funding, the signed request form must be immediately

submitted to the superintendent’s office.

If determined by the central office director that the request should be approved based on the

criteria in number 1, and subject to available funding, the director shall:



If in-state or tri-state conference, meeting, or workshop provide copy of request form

indicating action to employee and supervisor/principal.



If outside the approved area conference, meeting, or workshop, provide request form to

superintendent for Board of Education consideration. (Employee, supervisor/principal

and director will be provided copy of request form after Board of Education action.)

If the request for professional leave is approved, the employee, prior to taking the leave shall

report his/her absence by calling the TSSI System (#93) and entering the approval code.

If use of a county vehicle is approved, the employee will need to contact the approving director to

make arrangements.

If the professional leave is overnight, the employee may contact the accounts payable department

to arrange direct billing reservations.

Upon returning from the conference, meeting, or workshop, the employee shall serve as a resource

as/if needed and may be requested by the administration or professional/service staff development

councils to provide staff development to other employees.

To receive reimbursement for expenses included on the request form, the employee must complete

the travel expense account settlement form, attach the approved request for professional leave

form, and submit to accounts payable office.

Professional leave to attend employee association meeting:

An employee who is an elected officer or designee of an association may request paid professional leave to be

absent from regularly assigned duties to attend an association meeting. (maximum of three employees may

be approved to attend any one meeting.)

Professional leave may be requested by following the process in Section A.

Any expenses incurred are the employee’s responsibility (except substitute costs).

Professional Leave to attend West Virginia Secondary Schools Activities Commission (WVSSAC) meeting

and state tournament/playoff:

Principals and athletic directors may request paid professional leave to be absent from regularly assigned

duties to attend WVSSAC state/regional meetings or to attend state tournaments/playoffs if their school is

participating by following the process in Section A.

Coaches may request one day of paid professional leave to be absent from regularly assigned duties to attend

coaches’ meeting in conjunction with state tournaments/playoffs by following the process in Section A.

Coaches who have teams participating in state tournaments/playoffs may request paid professional leave to be absent from

regular assigned duties by following the process in Section A.

Form_-_Request_for_Professional_Leave

Request For Professional Leave - Morgan County Schools Page 2

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