Form It 1041es - Ohio Estimated Income Tax Payment Coupon For Estates And Trusts - 2011 Page 5

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IT 1041ES
Rev. 11/10
The following section describes how each fi eld on the Ohio
Transmittal letter (see sample, next page)
form IT I041ES record should be formatted or valued.
Send cartridge tape(s) and check(s) (see Document
Processing, Check Processing and Balancing
FEIN: This is the federal employer identifi cation number
Processing) to the following address:
identifying the taxpayer. This fi eld is required and must
be numeric.
State of Ohio – Department of Taxation
c/o Mike Cardi
Tax Year: The year for which the Ohio form lT 1041ES
4485 Northland Ridge Blvd.
is being fi led (i.e., 2002). This fi eld is required and must
Columbus, OH 43229
be numeric.
Document Processing
Batch Number: For Department of Taxation use. Zero-
Only zero tax liability and tax due liability information is
fi ll.
required to be fi led by cartridge tape. It is suggested that a
Trust Name – 1, Trust Name – 2, Fiduciary Name –
listing of all taxpayers on the cartridge tape be made for ease
1 and Fiduciary Name – 2: Names and information
of reconciliation. You are not required to fi le this report with
identifying the account. Space-fi ll any unused name
the Department of Taxation.
fi eld.
Check Processing
Address, City, State and ZIP Code: Mailing address of
The requirements for check processing will be as follows:
the account. Space-fi ll address, city or state, if unknown.
One check remitted for each cartridge tape
Zero-fi ll ZIP code, if unknown.
submitted.
Check Amount: The amount of the payment being
Each check must be in balance with each cartridge
sent in dollars and cents. Must be numeric with
tape.
leading zeros and no punctuation. Maximum amount is
$999,999,999.99. (i.e., for a payment of $396.45 value
Make checks payable to: Ohio Treasurer of State.
00000039645).
Balancing Processing
Receive Date: For Ohio Department of Taxation use.
Once the Ohio Department of Taxation receives the cartridge
Zero-fi ll.
tape(s) and check(s), the cartridge tape(s) will be run to see if
the amount on the transmittal letter matches. If the cartridge
Processing Code: For Ohio Department of Taxation
tape(s) do not match, Fast Tax will be notifi ed immediately
use. Space-fi ll.
by phone that there was a discrepancy, and the tape(s) will
be withheld from further processing.
Document Type: For Ohio Department of Taxation use.
Value N.
Vendor Responsibility
Fast Tax is responsible for the integrity of the data that they
Form Type: Value T2 if the IT 1041ES is fi led for trust
are sending to the Ohio Department of Taxation.
tax; value E2 if the IT 1041ES is fi led for estate tax.
Transmittal Letter
Source ID: A code to identify the source of the
The following information will need to be included on the
information. Value 05.
Ohio form IT 1041ES transmittal letter for each cartridge
tape sent in.
Filler: Currently unused. Space-fi ll.
Company name
Tape Submittal Information
The following is the list of requirements for each cartridge
Data set name (DSN) on cartridge tape (Ex: ‘ODT.
tape that is sent in.
IT1041 ES.INPUT’...refer to section 4.1).
The external label on the production cartridge tape
Tape identifi er (Vol-Ser) for each cartridge tape (Ex:
must refl ect the target agency, content, due date,
‘213456’)
volume number, transmitter’s company name, number
Number of records on each cartridge tape
of records, batch tax due amount, batch check amount.
Volume numbers must indicate the proper sequence
Check amount
(e.g., Tape: 2 of 3) on each label.
Signature, date and title of the transmitter.
Example Label
Ohio Department of Taxation
Make check(s) (one check per tape) payable to Ohio
IT 1041ES:
Voucher Due Date:
Treasurer of State and send to the following address:
Tape: 1 of 4
Vol-Ser: 213456
Company Name: Fast Tax
Ohio Department of Taxation
Number of Records: 500
c/o Mike Cardi
Batch Tax Due Amount: 456,123.78
4485 Northland Ridge Blvd.
Batch Check Amount: 456,123.78
Columbus, OH 43229

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