Form 73a902 - Utility Gross Receipts License Tax (Ugrlt) Energy Exemption Annual Return Page 2
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3INSTRUCTIONS FOR FILING
UTILITY GROSS RECEIPTS LICENSE TAX (UGRLT)
ENERGY EXEMPTION ANNUAL RECONCILIATION RETURN
GENERAL INFORMATION
KRS 160.613(1) states that gross receipts for utility gross receipts license tax purposes shall not include amounts received to the extent that the
cost of energy or energy-producing fuels used in the course of manufacturing, processing, mining or refining exceeds 3 percent of the cost of
production. The cost of production must be computed on the basis of plant facilities. The term “plant facilities” means all permanent structures
affixed to real property at one location.
All energy direct pay authorization holders must file an energy exemption annual return within four months following the end of their calendar
or fiscal year.
PART I—COMPUTATION TO DETERMINE ELIGIBILITY FOR ENERGY EXEMPTION
Attach a schedule listing each supplier and type of energy or energy-producing fuel and total cost of such energy from each supplier.
Line 3—Those EDP holders who utilize diesel fuel or other fuel not subject to UGRLT as an energy source should not use these costs in the
calculation of the 3 percent threshold. Once the diesel fuel or other ineligible fuel costs have been removed as a cost of energy, they must be
added to the cost of production. Then determine if the remaining energy costs exceed the 3 percent cost of production.
Enter on line 5 the actual cost of production including any diesel fuel or other ineligible fuel costs. Attach a schedule showing the account
classification and amount of all costs included in computing cost of production. Such costs consist of direct materials, direct labor and all
overhead expenses which relate to production. (Refer to Regulation 103 KAR 30:140 for additional information regarding the computation of
the cost of production.)
If the amount of line 4 exceeds 3 percent cost of production as computed on line 6, complete the remaining portions of the return.
If the amount on line 4 is less than the amount of line 6, you are not eligible for an energy exemption for UGRLT. The total amount of energy
purchased during the year is subject to tax. It is therefore not necessary to compute Parts II and III of the return. Prepare and attach a separate
schedule showing the tax due based on the total amount of energy purchased without application of tax.
PART II—RECONCILIATION OF ESTIMATED TAX AND ACTUAL TAX
Line 5—Enter tax percentage in the blank provided for the school district in which facility is located.
Line 6—Enter the amount of estimated tax paid on the monthly returns, including any overpayments or credits from the previous year’s return
that have not been refunded. (If an amount from Part II, line 8, of last year’s annual return was checked, please include the credit amount.)
Attach a schedule showing a breakdown of the amount of energy reported for taxation on line 5b of each monthly utility gross receipts license
tax return filed for this period. (If tax on energy or energy-producing fuels was paid to your supplier prior to issuance of the energy direct pay
authorization and was not refunded to you by the supplier, such tax should also be included on line 6. Attach a schedule showing the name
of each supplier and the amount of tax paid and include copies of the invoices showing the tax paid to the supplier.) Also, if tax was paid
directly to a school district prior to July 1, 2005, please include a schedule denoting the amount paid by month. If you have an underpayment
or overpayment from line 7 or line 8, provide a breakdown of the total into the specific school districts.
PART III—COMPUTATION OF ESTIMATED AMOUNT OF ENERGY OR ENERGY-PRODUCING FUEL SUBJECT TO TAX
The estimated tax to be paid during the current year will be based on the cost of production for the immediately preceding year. (If the operations
of the current year are materially changed, an estimated tax based on an estimated cost of production may be approved. If the prior year’s cost
of production is not used in determining the estimated tax, submit schedule and explanation of the estimated cost of production.)
Enter taxable amounts reported for the months of the current year prior to the completion of this return on line 5. On line 7, if you choose to
credit the overpayment to a future period, enter the amount of overpayment in Part II not refunded, and convert to the amount subject to tax.
(Divide the tax overpayment amount by the tax rate. Ex: $10,000/.03). Then, deduct from the estimated amount subject to tax for the current
year. Divide the remaining balance subject to tax on line 8 by the number of months for which monthly returns have not been filed in order to
determine the amount to be reported for each subsequent month until completion of the next annual return.
Mail the completed UGRLT return to:
Department of Revenue
Division of Sales and Use Tax
P.O. Box 181
Frankfort, KY 40602-0181
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