Fillable Form 945-A - Annual Record Of Federal Tax Liability (Page 3 of 4) in pdf

Form 945-A (Rev. 2-2015)

Page

Specific Instructions

Future Developments

For the latest information about developments related to Form

If you must report your tax liabilities on Form 945-A as discussed

945-A and its instructions, such as legislation enacted after they

above, file it with your tax return. Each numbered space on Form

were published, go to

945-A corresponds to a date during the year. Report your tax

liabilities in the spaces that correspond to the dates you made

Reminders

payments, not the date tax deposits were made. For example, if you

became liable for a pension distribution on December 31, 2013, but

Reporting prior period adjustments. Prior period adjustments are

did not make the distribution until January 3, 2014, the federal

reported on Form 945-X, Adjusted Annual Return of Withheld

income tax withholding liability for the distribution must be reported

Federal Income Tax or Claim for Refund; Form CT-1 X, Adjusted

on Form 945-A for 2014, on line 3 under January Tax Liability.

Employer’s Annual Railroad Retirement Tax Return or Claim for

Refund; or Form 944-X, Adjusted Employer’s ANNUAL Federal Tax

Enter your business information. Carefully enter your employer

Return or Claim for Refund; and are not taken into account when

identification number (EIN) and name at the top of the form. Make

figuring the tax liability for the current year.

sure that they exactly match the name of your business and the EIN

When you file Form 945-A with your Form 945, CT-1, or 944, do

that the IRS assigned to your business and also agree with the

not change your tax liability by adjustments reported on any Form

name and EIN shown on the attached Form 945, 945-X, CT-1,

945-X, CT-1 X, or 944-X.

CT-1 X, 944, or 944-X.

Calendar year. Enter the calendar year of the Form 945, 945-X,

Amended Form 945-A. If you have been assessed a

CT-1, CT-1 X, 944, or 944-X to which Form 945-A is attached.

failure-to-deposit (FTD) penalty, you may be able to file an amended

Form 945-A. For more information, see Correcting Previously

Form 945 filers. Do not complete entries A through M of the

Reported Tax Liability, later.

Monthly Summary of Federal Tax Liability (Form 945, line 7). Be sure

to mark the semiweekly schedule depositor checkbox above line 7

General Instructions

on Form 945.

Purpose of form. Use Form 945-A to report your federal tax liability

Form CT-1 filers. Do not complete the Monthly Summary of

(based on the dates payments were made or wages were paid) for

Railroad Retirement Tax Liability (Form CT-1).

the following tax returns.

Form 944 filers. On Form 944, check the box for “Line 7 is $2,500

• Forms 945 and 945-X for federal income tax withholding on

or more” at line 13, and leave blank lines 13a–13m.

nonpayroll payments. Nonpayroll withholding includes backup

Enter your tax liability by month. Enter your tax liabilities in the

withholding and federal income tax withholding on pensions,

spaces that correspond to the dates you paid wages to your

annuities, IRAs, Indian gaming profits, gambling winnings, and

employees or made nonpayroll payments, not the date deposits

military retirement.

were made. The total tax liability for the year (line M) must equal net

• Forms CT-1 and CT-1 X for both employee and employer Tier 1

taxes on Form 945 (line 3), Form 944 (line 7), or Form CT-1 (line 15).

and Tier 2 taxes.

Report your tax liabilities on this form corresponding to the dates of

each wage payment or nonpayroll payment, not to when the

• Forms 944 and 944-X for federal income tax withheld plus both

liabilities are accrued. Enter the monthly totals on lines A, B, C, D, E,

employee and employer social security and Medicare taxes.

F, G, H, I, J, K, and L. Enter the total for the year on line M.

Forms 944(SP), 944-X (SP), and 944-X (PR). If you are a

For example, if you are a Form 945 filer, your payroll period ended

semiweekly schedule depositor who files Formulario 944(SP),

on December 31, 2013, and you paid the nonpayroll payments for

Declaración Federal ANUAL de Impuestos del Patrono o

that period on January 7, 2014, you would:

Empleador, you should use Formulario 943A-PR, Registro de la

Obligación Contributiva Federal del Patrono Agrícola, to report your

• Go to January (on Form 945-A filed with your 2014 return), and

tax liability. You should also file Form 943A-PR if you file

• Enter your tax liability on line 7 (because line 7 represents the

Form 944-X (SP) or Form 944-X (PR) and you need to amend a

seventh day of the month).

previously filed Form 943A-PR.

Who must file. Semiweekly schedule depositors must complete

Make sure you have checked the appropriate box above

and file Form 945-A with their tax return. Do not file Form 945-A if

TIP

line 7 of Form 945 to show that you are a semiweekly

your tax liability for the return period is less than $2,500. Do not file

schedule depositor.

this form if you are a monthly schedule depositor unless you

accumulated a tax liability of $100,000 during any month of the

Example 1. Cedar Co., which has a semiweekly deposit schedule,

year. Monthly schedule depositors who accumulate $100,000

makes periodic payments on gambling winnings on the 15th day of

become semiweekly schedule depositors on the next day and for

each month. On December 24, 2014, in addition to its periodic

the remainder of the year (and the next year) and must complete

payments, it withheld from a payment on gambling winnings under

Form 945-A for the entire year.

the backup withholding rules. Since Cedar Co. is a semiweekly

The deposit rules, including the $100,000 Next-Day Deposit Rule,

schedule depositor, it must record these nonpayroll withholding

are explained in section 11 of Pub. 15 (Circular E), Employer’s Tax

liabilities on Form 945-A. It must report tax liabilities on line 15 for

Guide, and in the instructions for your tax return.

each month and line 24 for December.

Caution. IRS uses Form 945-A to match the tax liability you

Cedar Co. enters the monthly totals on lines A through L. It adds

reported on the returns indicated above with your deposits. The IRS

these monthly subtotals and enters the total tax liability for the year

also uses Form 945-A to determine if you have deposited your tax

on line M. The amount on line M should equal Form 945, line 3.

liabilities on time. Unless Form 945-A is properly completed and

Example 2. Fir Co. is a semiweekly schedule depositor. During

filed (if applicable) with your tax return, the IRS may propose an

January, it withheld federal income tax on pension distributions as

“averaged” FTD penalty. See Deposit Penalties in section 11 of Pub.

follows: $52,000 on January 10; $35,000 on January 24. Since Fir

15 (Circular E) for more information.

Co. is a semiweekly schedule depositor, it must record its federal

income tax withholding liabilities on Form 945-A. It must record

$52,000 on line 10 and $35,000 on line 24 for January.

Form 945-A - Annual Record Of Federal Tax Liability Page 3

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