Form Rp-5217-App-1 - Application / Agreement For Rps035 Transmittal To Orpts Page 2
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1
2Instructions for Application/Agreement for RPS035 Sales Transmittals
Send the completed RP-5217-App-1 application form to:
New York State Department of Taxation & Finance
Office of Real Property Tax Services – Data Management Unit
WA Harriman State Campus – Bldg. 8A
Albany, NY 12227
This form is to be completed by the following:
•
County Director
- where the County will be responsible for a RPS035 transmittal to ORPTS.
•
Assessor
- where the municipality will be responsible for a RPS035 transmittal to ORPTS.
IF
THEN
County will transmit the RPS035 file for ALL municipalities
ONLY County Director will submit an application
County will transmit the RPS035 file for ONLY some municipalities
County Director will submit an application for the
municipalities that County will transmit
AND
Assessor who transmits independently will submit a separate
application for their municipality(s).
County is NOT
involved with RPS035 transmittals and:
Assessor will transmit the RPS035 file for their municipality(s)
Assessor will submit an application for their transmittal(s).
within a single County
Assessor will transmit the RPS035 file for their municipalities that
Assessor will submit an application for each County involved,
cross County lines
listing the municipalities within each County that will be
included.
The RP-5217 App-1 is used as an application/agreement form to identify the:
•
RPS035 transmittal schedule to the ORPTS Data Management Unit for the correction & update of RP-5217 sales data
•
towns/cities to be transmitted on the RPS035 file
•
authorized agent (party responsible for
transmitting the RPS035 file to ORPTS – either the County Director or the assessor)
Upon receipt of this application, Data Management staff will review for accuracy & completeness, process and send confirmation
letters of the RPS035 transmittal agreement to the County Director, assessors in individual towns/cities and the ORPTS Customer
Relationship Manager (CRM). If you have any questions regarding this application, contact your CRM in the regional office.
The information required on the application is as follows:
Enter the County name.
Header:
Check the title of the applicant authorized to transmit RPS035 file and enter the associated name.
Item 1:
Check the responsibilities agreed to.
Item 2:
Check and identify when vendor or County IT Dept. prepares and transmits the RPS035 file.
Item 3:
Check one
of the following RPS035 transmittal schedules requested:
-
Monthly, Bi-monthly, Quarterly or Other (if ‘Other’ attach the desired schedule & reasons).
Check the box indicating what municipalities will be transmitted:
Item 4:
-
‘Countywide’ OR ‘Specified Towns/Cities’ with list of individual towns/cities included.
Application is to be signed and dated by applicant (County Director or Assessor only).
Signature & Date:
RPS035 Transmittal Checklist
1.
Run the Accumulated Sales Report (RPS035P3) before extracting any RPS035 transmittal file.
2.
Compare the number of sales on the RPS035P3 report to the totals on the RPS035P1 report after the extract has
been run to ensure that all sales are being transmitted.
3.
Open the file before transmitting. Empty files containing no data are occasionally received.
4.
In addition to the file, the transmittal should include the Sales Transmittal Report (RPS035P1) and the Corrected
Sales Report (RPS035P4).
5.
Keep one copy of the RPS035P1 report for your files.
6.
Transmit to ORPTS via email: saleint@orps.state.ny.us
If e-mail is not
available, mail to:
NYS Department of Taxation & Finance
Office of Real Property Tax Services – Data Management Unit
WA Harriman State Campus – Bldg. 8A
Albany, NY 12227
Within 2 weeks of transmitting the RPS035 file to ORPTS, you will be notified that your file has been processed. Contact
ORPTS if you do not receive notification that your file was processed. If you do NOT receive a note (for those using US mail)
or an email message (for those sending via e-mail), please contact us at (518) 473-9791.
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