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Form 10 - Procedures And Specifications For Filing Wage And Tax Information By Means Of Magnetic Media - 2003 Page 2

W-2 Magnetic Tape / Cartridge / Diskette Specifications

MAGNETIC TAPE:

MAGNETIC CARTRIDGE:

• Record density must be either 1600 or 6250 CPI.

• Must be a 3480 non-IDRC, 3490 or 3490E.

• Parity must be odd.

• Recording mode must be either EBCDIC or ASCII.

• Number of channels must be nine (9).

• Must be unlabeled or created with IBM OS/VS

standard header and trailer labels as specified in MMREF-1.

• Must be unlabeled or created with IBM OS/VS

standard header and trailer labels as specified in MMREF-1.

DISKETTE:

• Diskette must be 3-1/2” MS-DOS compatible.

• Data must be in ASCII-1 character set.

• File must be named W2REPORT.

• File name must not contain an extension.

• Each diskette must contain only one W2REPORT.

• Diskettes must be virus scanned before submission.

Record Layout and Content

The Alabama Department of Revenue reads only the “RE” and “RS” records. These records must contain the following infor-

mation in the locations and format specified in SSA Publication MMREF-1.

“RE” – RECORD:

“RS” – RECORD:

a. Record identifier, columns 1-2.

b. Payment year, columns 3-6.

b. Employee information:

c. Employer information:

• Social security number, columns 10-18.

• Federal Employer Identification Number,

• Employee first name, columns 19-33.

columns 8-16.

• Employee middle name or initial, columns 34-48.

• Employer name, columns 40-96.

• Employee last name, columns 49-68.

• Street address, columns 119-140.

c. State Employer Account Number (Alabama Withhold-

• City, columns 141-162.

ing Tax Account Number), columns 248-257 (left justify and

blank fill).

• State, columns 163-164.

d. State code, columns 274-275 (must be AL or 01).

• ZIP code, columns 165-169.

e. State taxable wages, columns 276-286.

f. State income tax withheld, columns 287-297.

g. Federal income tax withheld, columns 298-307.

Form 10 - Procedures And Specifications For Filing Wage And Tax Information By Means Of Magnetic Media - 2003 Page 2

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