Nhs Exit Interview Form Page 4
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13An exit interview should be conducted for all voluntary leavers and dismissals as a result
of the termination of a fixed term contract at the end of the pre-determined period.
Exit
interviews are not conducted for any other dismissals as a result of e.g. disciplinary
and./or capability action.
The employee is entitled to be accompanied by a friend, relative or Trade Union
representative if they would find this helpful, the employee will agree the format and/or
venue with their line-manager – this may be in a location of their choice or by means of a
pre-arranged phone-call.
Pre-arrangement will allow both parties to take steps to ensure that the interview can take
place in private and without interruptions. The line-manager will forward a letter to the
employee confirming the arrangements, the letter also includes a list of the questions that
will be asked at the meeting; this will allow the employee to prepare their thoughts.
The form that is used at the exit interview is designed to act as a guide for the interviewer
in what should be a semi-structured interview; sections for handwritten comments are
incorporated and additional information can be added on a separate sheet of paper where
necessary.
Ideally the exit interview will be conducted by the line-manager. However, in exceptional
circumstances, a Human Resources representative may conduct the interview if it is
considered necessary by either the employee or the manager.
The exit interview form will be retained by the Line Manager, with a copy sent to Human
Resources Department. The Exit Interview Form (Appendix 2), will be available on the
intranet and managers will be able to input the information directly onto the system.
Managers will still need to complete the staff termination forms which also list exit
interview questions.
If the employee chooses not to participate in an Exit Interview but still wishes to give the
organisation information about their reasons for leaving, the exit interview form can be
completed in writing or electronically and forwarded to their Line Manager and/or Human
Resources.
5.
Training and support
It is essential that all staff should know about, and understand, this policy. Employees and
Managers have access to this policy and How To Guide through the intranet or request a
copy from Human Resources. The Policy and How To Guide will:
Describe the steps which all managers should follow in conducting an Exit Interview;
•
And;
Include the paperwork needed for this process.
•
Human Resource staff are always available to help with any aspect of the policy or
guidance.
Title:
Exit Interview
4
Date:
April 2014
Version: 4
Author: Lorraine Laing
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Parent category: Business