Va Form 10-0388-14 - Checklist Of Major Requirements For State Home Construction/acquisition Grants Page 2
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1
2REQUIREMENT
DATE
3.
If federal funds are available for your project, the following should be submitted by DECEMBER
31, but recommended no later than FEBRUARY 28.
4.
Design development drawings and specifications (35 percent). One set of sepias, 8 prints, and 8
copies of specifications. Please send directly to the office of construction management, facility
quality service (181a), with a copy of the transmittal letter to the Chief, State Home Construction
Program (114).
A design development conference at VA Central Office or a teleconference is/may be recommended
approximately four (4) weeks after submission of your design development drawings and
specifications.
5.
The following certifications from the authorize state official must be submitted to VA as part of the application, preferably by
MARCH 15 of each year:
A.
Compliance Regarding Debarment, Suspension, And Other Responsibility Matters For Primary
Covered Transactions (VA Form 10-0388-7).
B.
Compliance with Drug-Free Workplace (VA Form 10-0388-8).
C.
Compliance with Lobbying Act (VA Form 10-0388-9).
D.
Compliance with The Davis-Bacon Act (VA Form 10-0388-2).
6.
If the above requirements are/will be substantially met by SEPTEMBER 15, and federal funds are available, then a
conditional approval may be provided and funds obligated for the project. However, a written request for conditional approval
must be submitted to VA no later than AUGUST 15. If the state met all requirements, then a final grant may be awarded.
7.
If conditional approval is granted, the following items are required within 180 days from the date of
conditional approval (Sec. 403 of Public Law 102-585) or the funds, by law, will be de-obligated for
your project.
A.
Final drawings and specifications (100 percent). One labeled set of microfiche
aperture cards, microfilm, or compact disc/read only memory (CD/ROM) compact
laser disc.
B.
Advertise for bids.
C.
Bid tabulations.
D.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion From
Contractor(S) (VA Form 10-0388-12).
E.
Revised budget page (SF 424c) based on bids (2 copies).
RCVD
APPROVED
F.
Final application - SF 424, based on bids and consistent with SF 424c.
RCVD
APPROVED
G.
Certification of Compliance with Federal Regulations (VA Form 10-0388-10).
H.
Three (3) signed copies of Memorandum of Agreement.
I.
Reasonable assurance of title to State Home.
J.
Signed Application Certification (VA Form 10-0388-5).
Obligation of federal funds following grant award.
8.
SECTION C - POST GRANT AWARD
DATE
REQUIREMENT
1.
Equipment list (prior to completion of construction).
2.
Claim(s) for payment (SF 271, Outlay Report and Request for Reimbursement for Construction).
Final grant program review (must be request by sate official in writing prior to completion of
3.
construction).
4.
Single Audit Act of 1984; state responsible for audit.
5.
Resolution of audit findings (if applicable).
6.
Signed Post-Grant Requirements Certification (VA Form 10-0388b).
7.
Close out grant.
VA FORM
Page 2 of 2
10-0388-14
JUL 2005
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