Ps Form 3553 - Cass Summary Report (Page 2 of 2) in pdf

Instructions

A. Software

A1.1, 1.4, 1.7, & A2.1 – Company Name: Enter the name for each kind of software as it appears on the CASS™/MASS™ certificate.

A1.2, 1.5, 1.8, & A2.2 – Software Name and Version: Enter name and version for each kind of software as it appears on the CASS/MASS certificate.

A1.3, 1.6, 1.9, & A2.3 – Configuration: Enter the specific software configuration parameter settings as it appears on the CASS/MASS certificate.

A2.4 – MLOCR: Enter the MLOCR Serial Number as it appears on the MASS Certificate.

NOTE: If information entered in this section represents the list processing of more than one certified company, attach a list of company names, software

names and versions, as well as the configuration to code the address information used in the mailing.

B. List

1. List Processor’s Name: Enter the company name that coded the address list(s) and/or performed ZIP + 4

/DPV

confirmation using CASS

Certified™software. Attach a list if additional space is required.

2. Date List Processed: Enter the processing date for each list. If multiple lists, enter the oldest date from the list.

3. Date of Database Product Used: Enter the version date of each database package used for processing. If multiple lists, enter the oldest version

date from the lists.

4. List Name or ID No.: Print the name or identification number of the address list. If more than one list is used, leave blank. If the identification number

is used, the number MUST be preceded by “ID#”.

5. Number of Lists: Enter the number of lists used to produce the mailing.

6. Total Records Submitted for Processing: Enter the total number of address records (from all lists in item B5) submitted at the time the list(s) was

coded.

C. Output

1. Total Coded: Enter the total number coded.

2. Validation Period: Enter the effective dates as shown below:

Product Name

From Date

To Date

30 days before (the 15th of each month or bi- monthly) or no later than 105 days

ZIP + 4/DPV Confirmed

180 days after the ZIP + 4 valid “From” date.

after the file date.

30 days before (the 15th of each month or bimonthly) or no later than 105 days

Five-Digit Coded

365 days after the Five-Digit Valid “From” date.

after the ZIP + 4, Five-digit ZIP, or the Carrier Route product date.

30 days before or up to 105 days after the ZIP + 4, Five-Digit ZIP™, or the Carrier

Route product date (the 15th of each month or bimonthly) or up to 105 days after

Total Carrier Route Coded

90 days after the Carrier Route Valid “From” date.

the file date.

30 days before or up to 105 days after the eLOT file product date (the 15th of

eLOT

Sequence No. Assigned

90 days after the eLOT valid “From” date.

each month or bimonthly).

D. Mailer

1. Signature: Signature of individual who processed the list, or the mailer’s representative.

2. Date Signed: Enter the date this form is signed.

3. Name & Address of Mailer: Enter the name and address of the individual whose signature appears in item D1.

E. Qualitative Statistical Summary (QSS)

This information allows mailers and list processors to evaluate the quality of their address list processed through CASS software before its contents

enter the mailstream. A significant number of Highrise default/rural route default matches, although these addresses remain eligible for postal automation

rate discounts at this time, increase the costs and reduce the efficient delivery of this mail. Mailer’s should research to obtain secondary unit designator

address information or highrise addresses and specific box number information for rural route addresses which are coded to default records on the National

ZIP + 4 File.

Highrise Default/RR Default

Entries in this box show the number of addresses that were default matched. Defaults are matches made to addresses that contain invalid/missing secondary

address or box information. A highrise default contains the building street address in the primary range field and spaces in the secondary range field.

A rural route default contains the route number in the primary name but also has spaces in the primary address range.

LACS

System

Link®

Entries in this box show the number of addresses which have been converted through the LACS

process. LACS

is a data product provided by the

Link

Postal Service to allow addresses that have been converted due to addresses that have been renamed or renumbered, or for 911 emergency systems to

be linked with their new address.

Early Warning System (EWS)

Entries in this box show the number of addresses on the processed address list that are new addresses not in the current U.S. Postal Service

ZIP + 4 File.

These addresses are, however, valid addresses as formatted and should not be changed in any way since the U.S Postal Service will assign ZIP + 4’s to

these addresses on the next monthly ZIP + 4 File.

Suite

Link®

System

Entries in this box show the number of ZIP+4/DPV confirmed addresses that matched to a highrise default, and the Suite

process returned the appropriate

Link

suite number. Only Suite

enabled software will return a value in this box (Check with your software vendor for obtaining this option). These address

Link

records are valid delivery points by the U.S. Postal Service. Addresses that are not confirmed by DPV are either new addresses not available on the current

Delivery Sequence File, or are not valid and the list holder should further investigate to determine the accuracy of these addresses. Mailers should make

every effort to ensure the quality of their address list(s).

3553

PS Form

, September 2017 (Page 2 of 2)

This form available on the web at