Sample Letter: Termination After Updated Social Security Number (Page 2 of 2) in pdf

Sample Letter: Termination After Updated Social Security Number Page 2

[DATE]

[EMPLOYER’S NAME]

[EMPLOYER’S ADDRESS]

Dear [Name]:

You terminated me on [date fired] after I attempted to update my Social Security Number (“SSN”) with

[name]. You informed me that I had been terminated [give reason your employer gave you for firing

you. For example, “because my new SSN did not match the SSN I provided as part of my initial

employment application”]. I am writing to request that you reinstate me to my prior position.

There are many possible reasons why someone has the right to update her SSN. For example, according

to the Social Security Administration, one can obtain a new SSN if similar numbers assigned to members

of the same family are causing confusion, more than one person has been assigned the same number, or

an individual has a cultural or religious objection to their SSN. See Social Security Administration, “Can I

Change

Social

Security

number?”

available

https://faq.ssa.gov/link/portal/34011/34019/Article/3789/Can-I-change-my-Social-Security-number.

Moreover, the federal government has a specific procedure for how this is done for purposes of the I-9

Form. See USCIS Employer Handbook at p. 24, available at

Additionally, the Internal Revenue Service allows employees to complete a new Form W-4 each year and

when her personal or financial situation changes.

In any case, you had no legal obligation to terminate me, and your doing so may violate state and

federal law. California Labor Code Section 1024.6 makes it unlawful for an employer to fire, discriminate,

retaliate, or take any adverse action against an employee because he or she updates his or her personal

information. Moreover, my termination might violate the anti-discrimination provisions of the

Immigration Reform and Control Act of 1986 or Title VII of the Civil Rights Act of 1964, which prohibit

employers from treating employees differently on the basis of national origin.

Based on the above and on my [years or months] of continued employment, I request that you reinstate

me to my former position.

Sincerely,

[YOUR NAME]

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Sample Letter: Termination After Updated Social Security Number Page 2