Public Records Request Form - Canyon County Sheriff'S Office (Page 2 of 2) in pdf

Canyon County Sheriff’s Office

PUBLIC RECORDS REQUEST FORM

1115 Albany St., Caldwell, ID 83605

Phone: (208) 454-7488 / Fax: (208) 454-7476

Email:

NOTICE FOR PUBLIC RECORDS REQUESTS

Labor and Copying Fees: Please note that pursuant to Idaho Code § 74-102(10), we will require payment upfront for

public records requests to recover actual labor and copying costs if (a) the request is for more than one hundred (100) pages

of paper records; or (b) the actual labor associated with responding to requests for public record in compliance with the

Public Records Act exceeds two (2) person hours.

Form Completion: Please complete the entire form. Failure to complete the form may lead to our inability to provide the

information you may be entitled to. When requesting public records, please be very specific about the type of record you

are requesting. Provide as much information as possible so that we can make a thorough search of our records.

Motor Vehicle Collisions: It is the Canyon County Sheriff's Office policy to release traffic accidents to individuals

involved in the accident, or their representative, i.e.: insurance agent or attorney. Some accidents require investigation and

may not be available the day of the accident.

Defendants in Pending Criminal Cases: If you are a Defendant in a pending criminal case, you cannot use this form to

obtain records relating to that case. Your request for records and documents must be submitted in writing to this office in

the form of a Request for Discovery, to which we have fourteen (14) days to respond. See Rule 16 of the Idaho Criminal

Rules. PLEASE NOTE: If you are represented by an attorney, your attorney must make this discovery request on your

behalf.

Victims in Pending Criminal Cases: Victims in a pending criminal case are not entitled to receive a copy of the case

records. Victims are encouraged to contact the deputy prosecutor assigned to the case or the victim witness coordinator for

information regarding the case.

Identification: Please note that identification is not required. However, providing identification may allow you to receive

more information.

Response Time: A written response to your public records request will be provided within three (3) business days of the

day your request was received. If it is determined that a longer period of time is needed to locate, retrieve, or prepare the

public records, our office will make its best effort to provide the requested records in ten (10) business days from the day

your request was received. Business hours are Monday-Friday 8:00 am - 5:00 pm. All requests received after normal

business hours (excluding holidays) shall be deemed received the next business day.

Legal Review: The Records Section tries to ensure that victim and witness’ personal information is protected. Some

records may be reviewed and redacted by our legal department before released.

Idaho Repository: The Idaho Repository may also be used as a resource to gain information in regards to any court cases

in the state of Idaho. You will need the person’s name or court number to do this. The web site is

Public Records Request Form - Canyon County Sheriff'S Office Page 2