Fillable Form 31-B - Statement Of Expenditures (Page 2 of 2) in pdf

Statement of Expenditures - Form 31-B

The Statement of Expenditures lists the purpose for

If expenses are billed to a credit card, the Statement

which funds were used, the name and address of the entity to

of Expenditures should not reflect only a single entry to the

which the expenditure was made, and the amount and date of

credit card company. Each underlying date, recipient, amount

each expenditure [R.C. 3517.10(B)].

and purpose must appear. If the committee uses a credit card,

The date listed for each expense should be the date

a copy of the itemized billing statement or credit card receipt

that a check or other payment instrument is mailed, handed

should be attached in addition to a copy of the canceled check

over or transmitted. List each payee’s complete street

to the credit card company.

address.

The administrative, establishment and solicitation

The Date block should be completed with six digits.

expenses paid by a corporate or labor organization sponsor of

For example, March 9, 2001, would appear as 03 09 01.

a PAC should not be listed on this form. (See Form no. 31-I.)

The Purpose block should list the specific reason that

An internal transfer of committee funds or an

the expense was made; purposes such as “expense” or

investment purchase such as a certificate of deposit should

“miscellaneous” are vague, and therefore, not acceptable.

not be shown as an expenditure. The money still belongs to

The State block should be completed with the U.S.

the committee and has only been moved into a different

Post Office's standard two-letter abbreviation. For example,

account. The campaign finance law does not prohibit

Ohio would appear as OH.

committee investments, although such investments may not

The Check Number block should be completed with

be in the name of a candidate.

the number of the committee check used to make the

A check from a contributor that is returned because of

expenditure. Expenditures made by personal check should not

insufficient funds should be itemized on this form, stating the

be listed on this form.

name, address, amount and reason.

Copies of canceled checks or receipts for all

The total expenditures for each fund-raising event

expenses more than $25 must be attached to the report. A

should be transferred to this form. A transfer is done by

copy of the bank statement may be used for bank charges

placing the words, “Expenditures from Form 31-F” in the To

more than $25. In the event that the report is due before

Whom Paid block along with the amount in the amount block.

checks are available, note within the report which checks are

Any independent expenditures made by a campaign

outstanding. As soon as the checks are available, they should

committee, political party, legislative campaign committee,

be filed as an addendum to the report. The addendum should

PAC or political contributing entity must be itemized on Form

either bear a cover letter or a report cover page clearly

31-U.

indicating what committee is filing and what type of addendum

The total of all Statement of Expenditures pages

is being filed. Do not wait until the next reporting period to file

should appear on line 5 of the cover page.

the addendum to the former report. Do not attach checks from

one report to a report from a different reporting period.

Form 31-B - Statement Of Expenditures Page 2

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