Usps Certifcate Of Mailing (Page 2 of 2) in pdf

Instructions for Certificate of Mailing — Firm Service

This service provides evidence that the mailer has presented items for mailing to

Privately Printed Forms: The Postal Service allows mailers to use

the Postal Service™. The following instructions are for the preparation and use of

USPS-approved privately printed or computer-generated firm sheets that

PS Form 3665, Certificate of Mailing – Firm (Domestic) (including facsimiles), for

are nearly identical in design elements and color to the USPS-provided

individual First-Class Mail®, First-Class Package Service®, Priority Mail®, Media

PS Form 3665. See DMM 503 for details on the approval process.

Mail®, Library Mail, Bound Printed Matter, Parcel Return Service, and USPS

The mailer must retain the original written approval granted by the Postal Service

Retail Ground™ items.

as evidence that the privately printed facsimile of PS Form 3665 has been

1. Complete and print all forms in ink or ball point pen.

approved by the Postal Service. The Postal Service does not retain records on

the facsimile approvals. A mailer using privately prepared forms must periodically

2. Enter the name and address of the sender at the top of the form.

verify them against the USPS-provided version and, if necessary, make routine

updates and obtain approval of the updated facsimile form.

3. Enter a complete return address on each article.

A mailer using an approved privately printed form and wanting the form sheets

4. Ensure the articles are properly packaged.

postmarked by the Postal Service must present the forms with the articles to be

mailed at a Post Office facility. The forms become the mailer’s only receipt (the

5. In the appropriate column, enter the applicable postage and fees.

Postal service does not retain a copy).

6. Insert a firm-specific identifier or account number if desired. (This number

is for the sender’s use only, and the Postal Service will not use it for

identification.)

7. When describing and listing three or more individual pieces but not

presenting the pieces in the order shown on the sheet, consecutively number

each entry line on the sheet and number each piece to show both the

corresponding sheet and line number.

8. Enter the total number of articles in the proper space at the top of the form.

9. Obliterate all unused portions of the “Address” column by drawing a diagonal

line through the unused portion on the form.

10. When the number of articles presented exceeds the allotted space on the

form, use multiple sheets, and in the provided blank spaces in the lower left

of the form, number them consecutively to show sheet number and total

number of sheets (such as “Page 1 of 4,” “Page 2 of 4,” etc.).

11. Present PS Form 3665 and the mailing as follows:

¡ When the mailing has fewer than 50 mailpieces and less than 50 pounds,

present the form and mailing at a retail Post Office™ location.

¡ When the mailing has at least 50 mailpieces or at least 50 pounds,

present the form and mailing at a business mail entry unit (BMEU) or

USPS-authorized detached mail unit (DMU).

3665

PS Form

, January 2016 (Instructions)

PSN 7530-17-000-5549

Usps Certifcate Of Mailing Page 2

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