Change Of Address Form (Page 2 of 2) in pdf

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Vital News

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Changes in Lattitude

Spotlight on... Calhoun & Liberty Counties

Quality Assurance is pleased to introduce Kathleen

feedback and guidance on Vital

This issue we focus on two Florida counties: Liberty and Calhoun

Patton as the newest member of the Quality Assurance

Statistics issues to and from the state

County. Liberty County is a county located in the heart of Northwest

team. Kathleen comes to us from Clay County where

office and all 67 counties.

Florida. The county is the least populous and least-densely populated of

We’re sure you’ll be just as

she was the Chief Deputy Registrar and has over fourteen

all of Florida’s counties with a 2010 Census population of 8365. Liberty

pleased as we are to have Kathleen

years experience with the Department of Health. She

County was established on December 15, 1855, paying homage, by

also served as a member of CDRAC (Chief Deputy

on our team!

its name, to the sentiment of the American people. Neighboring to the

Registrar Advisory Committee), which provided valuable

northwest is Calhoun County which was created in 1838 and named

for the South Carolina US Senator and 7

US Vice President John C.

September 2013

January 2014

Calhoun.

Today, both counties with populations over 23,000 have a small, but

CDR~DR Training

efficient vital statistics crew. With 22 years of combined experience, they

are led by Chief Deputy Registrar, Cyndy Byler. Her deputy registrars are

A full roster of participants attended the CDR/

The last CDR-DR Training for the year was held at the

Dawn Greene and Theresa Mallory. Cyndy boasts, “Over the past six

DR Training that was held in Jacksonville on January

state office in Jacksonville, September 25-27, 2013. We

months, Theresa and Dawn attended Vitals training in Jacksonville. They

22-24, 2014. We would like to thank our subject

received positive feedback, as well as suggestions from the

both shared the knowledge gained from the training has given them a

matter experts who participated in this training session:

wonderful group of participants in the training.

better understanding and respect their responsibilities as a Deputy Registrar.” Serving four funeral homes, their office issued

Mary Boutte’ (Safety Paper & Tax Collector), Michele

Obtaining valuable knowledge is the goal, but being

1592 death certifications and 989 birth certifications. Though the two vitals offices are only 4 miles apart,

Watterson (EBRS), Kathleen Patton (Transmittals), Mike

able to network with your peers is always an opportunity

one must cross the Apalachicola River and it takes you to the Central Time Zone!

Edwards (EDRS), Jim Ballard and Theresa Gazaleh

that should not be passed up. A number of attendees

They may be small but they are mighty. Keep up the great customer service, Liberty and Calhoun

(Issuance), Gwen McNeil, Rhonda Deese, Tina

have stated they are keeping in contact with one another.

Counties!

Crawford & Cristina Serrano (Amendments), Lorraine

What a great benefit!

Funeral Director’s Corner

Kratz (CDR Duties & Responsibilities and Compliance),

We’d like to congratulate the graduating class from

Neia Castellon (Paper Records), and Ray Herz

our Fall training session: Debra Fischer (Gulf County),

Burial Transit Permits - The E-permit, part of EDRS,

• Record is now ready for issuance of death

(e-Vitals).

Donna Beck (Walton County), Carmenise Antoine (Orange

certifications with cause.

must be supplied to the cemetery or crematory at

Congratulations to the graduating class: Lamont

County), Sandra Oglesby (Bradford & Union Counties),

the time of final disposition, regardless if there is a

EDRS funeral home and paper records – Once

Riddick (Orange – CDR), Sandra Young (Clay – CDR),

Connie Pace (Union County), Stella Villanueva (St Johns

Donna Valle (Clay – Administrator), Debra Weston

cemetery sexton or not. Just because there is no

a funeral home has converted to EDRS, they can no

County), Diane Lima (Wakulla County), Magon Platt

(Gadsden – CDR), Lynne Langley (Calhoun – DR),

longer file paper death records. In an emergency

(Nassau County), Paul Marz (Volusia County), Alicia

longer the 3 part Burial Transit form does not mean

Theresa Mallory (Liberty – DR), Camille Foreman

Cummings (Lake County), and, Glenn Church (Collier

the form is no longer used. EDRS allows for the

situation (power outage, major computer issues,

(Manatee – DR), Teaira Brown (Bay – DR), Lisa Daniels

County). Your success makes the effort worthwhile.

permit to be printed strictly for this purpose. Once

hurricane, etc.) where it might be necessary to file a

(Duval – DR), Dany Davenport-Frigerio (St. Johns –

One of the advantages of the trainings being held

paper death record, the funeral director must contact

the Decedent and Disposition tabs are completed,

DR), Riva Hollanquest (Okaloosa – DR), and Timothy

at the state office is the ability to draw from a variety of

click on Requests and then Print Burial Transit Permit.

the helpdesk to get permission to file paper. CDRs

Swallows (St. Johns – DR). Thank you so much for

subject experts. We’d like to gratefully acknowledge our

“Replacement/Permanent” records (unpended ME

cannot accept paper death records from EDRS funeral

taking the time out of your busy schedules, and for

in-house experts for their contributions: Mary Boutte’

homes without first determining why a paper record is

Records) - the funeral director has 7 days to open

sharing a little bit of yourselves with the group.

(QA), Jim Ballard (Vital Records), Theresa Gazaleh (Vital

the record thru the proper pathway and make any

being filed and then obtaining permission from the state

As a reminder, we are now holding the CDR/

Records), Michele Watterson (QA), Lorraine Kratz (QA),

demographic changes.

office helpdesk.

DR training at the state office quarterly. The next

Ray Herz (Administration), Betty Shannon (Amendments),

• Go to SEARCH>DEATH

training is tentatively scheduled for April 23-25,

Gwen McNeil (Amendments), Sheila Perez (Adoptions),

• Key in tracking number and DISPLAY

2014, and is being organized by Quality Assurance

Dorothy Palmer (Paternity), Rhonda Deese (Corrections),

• Post Reg Status of record should indicate

Field Representative, Michele Watterson. If you or a

and Ana Goold (QA).

The following appointments have been mad in

Replacement-Awaiting FD Update

member of your Vital Statistics staff are interested in

Please note that the training is developed for Vitals

• Once record status is confirmed, go to

the county health department:

attending an upcoming CDR/DR Training, please email

Statistics staff only, and access to e-Vitals is essential to

REQUESTS>AMENDMENTS>ME

Michele Watterson at: Michele.Watterson@FLHealth.

Chief Deputy Registrar

the training.

REPLACEMENT, which opens the record for

gov.

Wendy Simpson ...............................Alachua County

demographic changes

Margaret Cronham ........................... Brevard County

Bits ‘n Pieces

• After changes are complete, go to FILE>SAVE

Sandra Young ...................................... Clay County

Kathie Paterson ................................Franklin County

to complete the registration of the record

Birth Registrars:

This is part of your 5-day compliance.

Fontella Mitchell ............................. Jefferson County

with cause. Post Reg Status should now reflect

A reminder when faxing a Live Birth Review Sheet

When you are entering a record for a surrogate preg-

Yvette Rolon ................................. Seminole County

Replacement-FD Update

(LBRS) to the state with manual paternity signatures be

nancy, contact the state’s vital statistics helpdesk, 866-

sure to fax them as soon as the record’s status changes to

295-5902 for guidance in proper filing procedures. We

Awaiting State Confirmation. You must allow two days for

are here to help!

“The greatest wealth is health” ~ Virgil

the LBRS to be electronically attached to the birth record.

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