Daily Sign-Out Form - Unbc Security Field Work Emergency Assistance Programme (Page 2 of 2) in pdf

1. Field Crew Information Form

This form will provide personal information for all the members of the field crew for each project. It will be filled

out at the beginning of a project and amended as required.

Project supervisors will be responsible for

ensuring this is done. Copies will be kept on file in the Security Office Emergency Records binder and can be

returned to the crew at anytime for updating or removal. (Note: a designate for that research area may also

hold a copy of these records.). Security officers are to record in the Radio Log Pass On anytime a record is

added or removed.

Before you leave:

1. This form provides detailed information regarding the work site of each individual field crew. The

information provided is designed to ensure a timely response to any emergency situations involving field

crews, therefore the more information they can provide the better. Fill out the “Daily Sign Out” form Ensure

to complete the following sections:

•

Planned Work Location;

•

Road Travel Routes;

•

Vehicle description

•

Expected date & time of return.

•

Number of people and their names and descriptions (Field Crew Information Form)

•

other pertinent information

•

who the in-town contacts are

•

alternate contacts

2. Fax your completed “Daily Sign Out” form to UNBC Security (Fax # 960-5181).

3. Call security to confirm that your fax was received

When you return:

1. Phone UNBC Security to inform them that you have returned safely (Phone # 960-7058).

Note: If you are getting someone else to sign in/out for, it is YOUR responsibility to ensure

that they are doing all of the required procedures above

Groups also have the option of filling out a form and stipulating that it is valid for a specific period of time (eg.

One week). With this option, groups are still required to phone Security each day to report that they are

going out. Security will keep a log of this call in/out activity on the back of the sheet. Groups are also

responsible for updating the form if any information should change.

2. Commencing the Emergency Call-out Procedure

*NOTE: The time to commence the Emergency Procedure is ONE hour after the group is late in

returning.

The emergency call-out procedure starts with first trying to contact the crew leader or other crew member(s). If

no members of the crew are reached the next step is to begin calling the listed in-town contact(s). If following

this, the crew is still not confirmed as being in, the Security Site Supervisor is to be contacted and informed of

the situation. If no one can be reached after 30 minutes (from the one hour return time) the RCMP will be

contacted.

Department of Purchasing, Contracts & Risk Management

Rev. 2 – 10 Mar-09

Page 2 of 2

Daily Sign-Out Form - Unbc Security Field Work Emergency Assistance Programme Page 2

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