Mecklenburg County Public Records Request Form (Page 2 of 3) in pdf

Mecklenburg County

Public Records Request Form

TERMS

(6) Duplication and transmission fees:

Prior to the release of any public record, the County will collect duplication fees. The County will update and post duplication

fees as appropriate.

Fee schedule for copies is listed below:

8 1/2" X 11" single-sided hardcopy $0.03

8 1/2" X 11" double-sided hardcopy $0.05

Compact Disk Read-Only Memory (CD-ROM) $0.49

Duplicated site plans, architectural drawings, etc. $5 per printed sheet

DVD Duplication of City Council meeting $3.00

E-mail attachment (of ten megabytes or less) or link: No Cost

Copies of public records that are not otherwise collected or available in pre-printed form and that require an extensive use of

clerical or information technology resources may be considered a special service and subject to an additional labor charge. The

special service charge, if applicable, shall be $18.00/hour. This rate approximates the hourly rate of pay plus fringe benefits for

the position of Administrative Secretary in the County’s pay schedule (effective July 1, 1997). Charges under this provision shall

be imposed for every 6 minute increment or fraction thereof, but shall not relate back to the first 10 minutes (i.e.: $2.15/6

minutes).

A fee of $1.25 shall be charged for mailing copies of public records to any person, firm or corporation, unless the cost of

postage exceeds $1.00 in which case the fee for mailing shall be the actual postage plus $1.22. The mailing fee shall be in

addition to any other copying fee provided for herein.

Mecklenburg County acquires, develops, maintains, and uses Geospatial Information System (GIS) databases in support of its

internal business functions and the public services it provides. All GIS databases are provided "as is" with no warranty. All

available GIS databases will be listed on the County’s GIS website. GIS data is treated as a qualified exception under the Public

Records law in Chapter 132-10. The County will provide GIS data at reasonable cost, and may require the entity obtaining a

copy of the data to agree in writing that the copy will not be resold or otherwise used for trade or commercial purposes. GIS

data is provided in either ESRI shapefile or geodatabase format.

Distribution Media of GIS Databases Unit Cost:

11" X 17" map, Black & White $4.00

11" X 17” map, Color $10.00

18" X 24" map, Black & White $5.00

18" X 24" map, Color $20.00

36" X 48" map, Black & White $6.00

36" X 48" map, Color $25.00

Custom maps (with data analysis) same price as above plus $25 per hour for labor

Compact Disk Read-Only Memory (CD-ROM) $25.00

In providing a response to a records request, the County will provide all audio tapes, DVDs, computer diskettes or other media

requested.

Mecklenburg County Public Records Request Form Page 2