James Cook University Travel Request Form Page 3
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4Private Travel
The University will not pay for any personal or private expense incurred while undertaking University travel.
Where an amount charged to the University is deemed to be private and also includes GST, the amount repaid to the University must be
calculated on the GST-inclusive cost. Such repayments will therefore include GST.
Please indicate below the Private component included in this travel that has been paid for by the University (Incidental Private Travel can be
ignored).
*(GST Inclusive)
* Where an amount is shown above, a Receipt must be attached that shows that this amount has been repaid to the University.
Travel Diary
Any Non-Staff or Student must keep a Travel Diary for travel that includes an element of Private Travel.
The Location of Activity should indicate, at a minimum, the city and country that the main activity is/was undertaken.
Complete the Travel Diary for each day of travel inclusive of weekends and private travel component. Where the nature of the activity is the
same for a period of days (eg. Attend Conference for 3 days), the traveller may complete one line of the itinerary for that period of time. Where
there is more than one activity on a day (eg. Attend Seminar and Attend Meeting), each different activity for that day must be entered on a
separate line.
NATURE OF ACTIVITY
START DATE START TIME FINISH DATE FINISH TIME LOCATION OF ACTIVITY
Checklist
Receipts Attached?
Conference Registrations Attached?
Private Motor Vehicle Usage Form Attached?
Intinerary / TMC Invoice Attached?
Course Attendee List Attached?
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