Monthly Staff Time Sheet (Page 2 of 2) in pdf

INSTRUCTIONS

No employee should begin work without ﬁrst completing state and federal withholding certiﬁcates (W-4 forms) and employment eligibility veriﬁ-

cation forms (I-9) in the Human Resources oﬃce.

Non-exempt staﬀ must record in and out times and leave time used. Exempt staﬀ must record leave time only.

Enter only the hours actually worked each day in the “HOURS WORKED” column. When calculating hours worked, round times to the nearest

quarter hour.

Enter other paid hours in the “OTHER PAID HOURS” column, i.e. vacation hours, sick leave hours, personal day, holiday, etc. If absent without

pay, enter a “0” in this column and indicate the type of unpaid leave in the next column.

Enter the appropriate code relating to the number entered in the “OTHER HOURS CODE” column. It may be necessary to enter more than one

letter.

Do not enter anything in the “OT HOURS” column. The payroll department will compute overtime and complete this column.

Time sheets must be signed by the employee, the supervisor, and the budget administrator to be processed by the payroll department.

Detach and retain department and employee copies before submission to payroll.

Regular payroll is paid on the last work day of the month. Overtime earned during the pay period will be paid on the next regular payroll date.

10.

Adjunct and temporary staﬀ payroll is paid on the 5th of the next month.

OTHER HOURS CODES

Refer to the staﬀ policy handbook for speciﬁc leave policy provisions.

Bereavement leave (indicate relationship of relative in “Comments” box).

Catastrophic leave (HR approval required).

Family and medical leave (FMLA) (HR approval required).

Holiday observed.

Injury on the job (contact HR).

Jury duty (attach documentation).

Military leave (USERRA) (contact HR).

Paid personal day (cannot be used in conjunction with any other type of leave).

Sick leave (if more than 5 consecutive days missed contact HR).

SH.

Summer hours oﬀ with pay (during weeks with reduced hours of work required).

Unpaid absence.

Vacation leave.

Paid weather day.

Monthly Staff Time Sheet Page 2