Da Form 31 - Request And Authority For Leave Page 2
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1
2PRIVACY ACT STATEMENT
AUTHORITY:
Title 5, USC, Section 301.
PRINCIPAL PURPOSE(S):
To authorize military leave, document start and stop of such leave; record address and telephone number
where a soldier may be contacted in case of an emergency during leave; and certify leave days chargeable
to a soldier's leave account.
ROUTINE USES:
To update a soldier's military leave and pay records. Information furnished may be disclosed to DOD
officials or employees who need this information to perform their duties; to federal, state, and local law
enforcement authorities in appropriate cases; the American Red Cross; and relatives. The social security
number is used for positive identification.
DISCLOSURE:
Voluntary. Disclosure of SSN is voluntary. However, this form will not be processed without a soldier's
SSN, since the Army identifies members by SSN for pay or leave purposes.
INSTRUCTIONS TO INDIVIDUAL
1. AUTHORITY FOR LEAVE. A soldier on leave must carry this form while on leave.
2. CHANGES. A soldier who desires changes in authorized leave or does not begin leave on schedule will notify
commander.
3. REPORTING. A soldier will report to duty station not later than 2400 on the last day of leave (block 10b)
(even if PCS orders contain a later reporting date).
4. DEPARTURE/RETURN. A soldier will begin and end leave on post, at the duty location, or from the place he
or she regularly commutes to work.
5. CHARGEABLE LEAVE. If a soldier works over one-half of the normally scheduled working hours on the day of
his or her departure or return, that day is not a chargeable leave day. (Soldier's commander may authorize early
departure or late arrival.) If he or she returns on a normally scheduled nonduty day, that day is not chargeable to
leave.
6. TRAVEL EXPENSES. A soldier on leave pays for all his or her travel expenses, to include return to duty
station. He or she must have sufficient funds to pay all expenses. A soldier without sufficient funds to return to
duty station reports to the nearest military installation.
7. LEAVE EXTENSIONS. A soldier must request leave extension prior to end of leave.
a. If disapproved, 3 above applies.
b. If approved, complete block 15a - 15c. Attach written notification of extension when received.
8. LOST OR DESTROYED LEAVE FORM EN ROUTE PCS. Request a reconstructed form from the losing station.
Continue with required travel and reporting dates.
9. CASUAL PAY. A soldier who needs a casual pay while on leave should contact the servicing FAO for
information and assistance.
10. MEDICAL TREATMENT.
a. A soldier who requires medical treatment while on leave, report to the nearest military medical facility. In
the absence of such a facility, report to a uniformed services treatment facility or Veteran's Administration facility,
if possible.
b. Medical treatment at Government expense at other than federal facilities is authorized only for emergencies
when treatment cannot be obtained from Government facilities or when prior approval is obtained.
c. If a soldier becomes hospitalized by a civilian physician, the soldier or someone acting for him or her must
contact the Patient Administration Office of the nearest military medical facility as soon as possible. A soldier may
seek assistance from the nearest U.S. Army recruiting station or local chapter of the American Red Cross.
Information provided must include nature of illness or injury, date and place of hospitalization, and name and
telephone number of attending physician.
d. If a soldier is placed sick-in-quarters by a civilian physician he or she will --
(1) Contact the Patient Administration Office of the nearest military medical facility.
(2) Obtain written statement from attending physician (military or civilian) verifying condition and including
dates of treatment. Provide statement to leave approving authority upon return to duty.
REVERSE, DA FORM 31, SEP 93
USAPPC V4.00
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