College Travel Proposal Information Worksheet
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Organization Name: ______________________________________
Brooklyn College
Travel Proposal Information Worksheet
Students must schedule a meeting with their Organization’s Liaison to complete their trip packet.
This is to be done prior to placement on the Budget Committee Agenda for further
recommendation to the Brooklyn College Association Board for trip approval
.
This meeting should take place at least 2 months prior to the proposed date of travel
The goals of this meeting are to discuss:
Deadlines
Funding (Co Sponsorships)
Objectives of trip
Fundraising
Credentials Needed
Transportation
Outreach and Publicity
Budget
Registration fees
Hotel
A completed packet will include:
____Completed Trip Proposal Form—to be completed with the Student Organization Liaison
which will cover the above referenced items.
____Completed Hotel Information—A quote or rate schedule for the specific hotel must be
included.
____Completed Transportation Information — Airline, Rail or Bus Ticket Quotations and any
increase pricing if applicable.
____Completed Itinerary and / or agenda of activities / workshops, etc.
____Completed Announcement of criteria and selection process must be attached (example, a
flyer/statement) indicating how students will be selected for the trip. The flyer
should indicate where the trip was advertised (example, club room, department,
etc.)
____Completed Trip release signed by all participating students, staff/administration / faculty
[Please note—this does not guarantee participation].
____Completed Any registration, tour fees, site fees if applicable.
____Completed Each student attending will need to sign a waiver of liability –will be distributed
via e-mail after BCA approval.
ALL TRIPS MUST BE ADVERTISED TO THE GENERAL BROOKLYN COLLEGE COMMUNITY.
TRIP SUMMARY IS MANDOTARY ON RETURN FROM TRIP.
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Parent category: Business