Kansas Notary Public Packets Page 42
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51Kansas Notary Handbook
he or she understands the document. clearly, a notary should refuse to
notarize the signature of a person who unquestionably has no ability
to understand the document (unconscious, mentally disabled, etc.).
Q. How do I renew my notary appointment?
A. There is no automatic reappointment in Kansas. a notary pub
lic must apply for appointment and follow the same procedures
required for a new appointment. application should be made suf
ficiently prior to expiration to ensure uninterrupted authority, gen
erally two months prior to the expiration of the current commission.
Q. Can I only notarize documents in my own county?
A. no, a Kansas notary public has authority throughout Kansas. The
county in which the notarial act took place should be inserted in the
appropriate blank above the notary’s signature.
Q. Must the person sign the document in my presence?
A. if the document is an affidavit, verification or other document
requiring an oath, the person must be properly sworn in and sign
the document in your presence. if the document requires acknowl
edgment, it is sufficient for the person to appear before you and ac
knowledge execution of the document. if the document requires
witnessing, you must personally see the person sign the document.
never notarize an unsigned document, and never notarize a docu
ment outside the presence of the person. do not notarize a docu
ment in which the notarial certificate contains untrue statements.
you cannot take a notarization over the phone. you cannot notarize
a document just because someone else assures you that the signature
is genuine. you cannot take an acknowledgment just because you
recognize the person’s signature.
Q. Can I advertise my notary services in a foreign language?
A. yes, but a person who is not admitted to the practice of law in
this state and who advertises notarial services in a language other
than English must include a statement that is prominently displayed
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