Kansas Notary Public Packets Page 9
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51Kansas Notary Handbook
Verification of Identity
When notarizing a document, the notary public must exercise rea
sonable care in determining the identity of the person whose signa
ture is being notarized. This is important because the public relies on
the notarization as proof of the authenticity of the person’s signature
on the document (K.s.a. 53-107).
Determining the Type of Notarization
The type of notarization should be evident from the notary block on
the document. if the notary block is not already on the document,
the signing party or the party drafting/providing the document
should instruct the notary public what notarial block is required (ac
knowledgment, witnessing or verification). The type of notarization
is generally prescribed in the law that governs the document. The
notary should not make the determination as to what notarization
type is appropriate as this could constitute the unlawful practice of
law. However, the notary should know the correct language to be
used when the person explains what type of notarization is needed.
Generally, if a preprinted form does not contain a notary block, the
document is not required to be notarized.
Contents of a Notarial Block or Certificate
in order for a notarial block to be complete there must be specific
information present every time. The required individual pieces of
information are:
1. Venue (state of Kansas, county of ________).
2. declarative wording giving the signing party’s name, describing
the type of notarization and stating the date of the notarization.
3. notary’s signature.
4. notary’s stamp or seal.
5. notary’s date of expiration.
(This block of information is referred to as the “notarial block or
notarial certificate. ” )
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