Form 8809 - Application For Extension Of Time To File Information Returns Page 2
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Form 8809 (Rev. 9-2013)
Page
When to file. File Form 8809 as soon as you know an extension of
The legal name and TIN on your extension request must
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time to file is necessary, but not before January 1 of the filing year.
be exactly the same as the name you provided when
Form 8809 must be filed by the due date of the returns. See the
you applied for your EIN using Form SS-4, Application
chart below that shows the due dates for filing this form on paper or
for Identification Number, the Online Internet EIN
CAUTION
electronically. Payers/filers of Form W-2 whose business has
Application, or the EIN Toll-Free Telephone Service. If a name
terminated should see Terminating a business in the Special
change has been submitted to the IRS, supply the current legal
Reporting Situations for Form W-2 section of the General
name and TIN. Do not use abbreviations.
Instructions for Forms W-2 and W-3 to request an extension.
If you are requesting an extension of time to file several types of
Enter the name of someone who is familiar with this request
forms, you may use one Form 8809, but you must file Form 8809 by
whom the IRS can contact if additional information is required.
the earliest due date. For example, if you are requesting an
Please provide your telephone number and email address.
extension of time to file both Forms 1099 and 5498, you must file
Line 2. Enter the payer's/filer's nine-digit employer identification
Form 8809 by February 28 (March 31 if you file electronically). You
number (EIN) or qualified intermediary employer identification
may complete more than one Form 8809 to avoid this problem. An
number (QI-EIN). If you are not required to have an EIN or QI-EIN,
extension cannot be granted if a request is filed after the filing due
enter your social security number. Do not enter hyphens.
date of the information returns.
Line 5. Check this box only if you have already received the
The due dates for filing Form 8809 are shown below.
automatic 30-day extension, and you need an additional extension
for the same year for the same forms. Do not check this box unless
ELECTRONICALLY,
then the due date
ON PAPER, then the due
you requested an original extension.
IF you file Form(s) . . .
date is . . .
is . . .
If you check this box, be sure to complete line 7.
W-2
Last day of February
March 31
Signature. No signature is required for the automatic 30-day
W-2G
February 28
March 31
extension. For an additional extension, Form 8809 must be signed
1042-S
March 15
March 15
by the payer/filer or a person who is duly authorized to sign a return.
1097
February 28
March 31
Privacy Act and Paperwork Reduction Act Notice. We ask for the
1098
February 28
March 31
information on this form to carry out the Internal Revenue laws of
1099
February 28
March 31
the United States. We use this information to determine if you
3921
February 28
March 31
qualify for an extension of time to file information returns. You are
not required to request an extension of time to file; however, if you
3922
February 28
March 31
request an extension, sections 6081 and 6109 and their regulations
5498
May 31
May 31
require you to provide this information, including your identification
8027
Last day of February
March 31
number. Failure to provide this information may delay or prevent
processing your request; providing false or fraudulent information
If any due date falls on a Saturday, Sunday, or legal holiday, file
may subject you to penalties. Routine uses of this information
by the next business day.
include giving it to the Department of Justice for civil and criminal
Note. File your information returns as soon as they are ready and
litigation, and to cities, states, the District of Columbia, and U.S.
do not send a copy of Form 8809 or any letters with the returns you
commonwealths and possessions for use in administering their tax
file (see exception below).
laws. We may also disclose this information to other countries under
Exception. When filing Form 8027 on paper only, attach a copy of
a tax treaty, to federal and state agencies to enforce federal nontax
your timely filed Form 8809.
criminal laws, or to federal law enforcement and intelligence
agencies to combat terrorism.
Extension period. The automatic extension is 30 days from the
original due date. You may request one additional extension of not
You are not required to provide the information requested on a
more than 30 days by submitting a second Form 8809 before the
form that is subject to the Paperwork Reduction Act unless the form
end of the first extension period (see Line 5, later). Requests for an
displays a valid OMB control number. Books or records relating to a
additional extension of time to file information returns are not
form or its instructions must be retained as long as their contents
automatically granted. Generally, requests for additional time are
may become material in the administration of any Internal Revenue
granted only where it is shown that extenuating circumstances
law. Generally, tax returns and return information are confidential,
prevented filing by the date granted by the first request.
as required by Code section 6103.
Note. The automatic extension of time to file and any approved
The time needed to complete and file this form will vary
requests for additional time will only extend the due date for filing
depending on individual circumstances. The estimated average time
the information returns with the IRS. It does not extend the due date
is:
for furnishing statements to recipients.
Recordkeeping .
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4 hr., 4 min.
Penalty. Payers/filers may be subject to a late filing penalty if
Learning about the law or the form
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. 18 min.
required information returns are filed late and you have not applied
for and received an approved extension of time to file. The amount
Preparing and sending
of the penalty is based on when you file the correct information
the form to the IRS .
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. 22 min.
return. For more information on penalties, see part O in the General
If you have comments concerning the accuracy of these time
Instructions for Certain Information Returns, and Penalties in the
estimates or suggestions for making this form simpler, we would be
Instructions for Form 1042-S, the Instructions for Form 8027, and
happy to hear from you. You can write to the Tax Products
the General Instructions for Forms W-2 and W-3.
Coordinating Committee, SE:W:CAR:MP:T:T:SP, 1111 Constitution
Specific Instructions
Ave. NW, IR-6526, Washington, DC 20224. Do not send the form to
this address. Instead, see Where to file on page 1.
Line 1. Enter the payer's/filer's name and complete mailing
address, including room or suite number of the filer requesting the
extension of time. Use the name and address where you want
correspondence sent. For example, if you are a preparer and want
to receive correspondence, enter your client’s complete name, care
of (c/o) your firm, and your complete mailing address.
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