Project Request/agreement Template Page 2
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1
2Step #3 (Bus Office)
(Calculate total of estimation & contact requester for down payment & approx. start date)
Overhead __________________________________
Sales Tax ___________________________________
Est. Cost Total _______________________________
Down Payment Received*________________________ Date Received____________________________
(Project can now be scheduled by instructor)
(Bus Off to return a copy of a cash receipt & approved request as proof; Bus Off - retain a copy for tracking)
Step #4 (Instructor)
Instructor itemizes individual invoices as received (initialed) & forwards to the Bus Office for payment. Upon
completion, the instructor inserts the total final material costs, including any inventory, as itemized below & returns the original request form to
the Business Office)
DATE PROJECT COMPLETED: ________________
PROJECT COSTS:
MATERIALS SUPPLIED BY CUSTOMER:
VENDOR___________________
AMOUNT_______________
_____________________________
VENDOR___________________
AMOUNT_______________
_____________________________
VENDOR___________________
AMOUNT_______________
_____________________________
VENDOR___________________
AMOUNT_______________
_____________________________
VENDOR___________________
AMOUNT_______________
_____________________________
VENDOR___________________
AMOUNT_______________
_____________________________
INVENTORY_________________
AMOUNT_______________
_____________________________
Total Material Cost $______________________
All final costs must be accountable & reconcile with above breakdown. Final calculation of balance due is at the Business Office discretion
Step #5 (Bus Office)
(Calculate total due & contact requester to make final payment)
Overhead ______________________________
Sales Tax ______________________________
Final Cost ______________________________
Less Deposit* ___________________________
Balance Due_________________________
PAID DATE_____________________
The purpose of the project control is to validate the learning value and to incorporate the project into the course of study. In
addition, control is necessary to maintain proper business procedures. All shops are subject to these procedures when doing work
for individuals or for non-BAVTS organizations. The only exceptions to these procedures are items sold through the school store, the
Culinary and Event Planning shop, the restaurant and the cosmetology clinics.
Bethlehem area Vocational-Technical School endorses the principle of equal education and employment opportunities for all people and does not discriminate on the
basis of race, color, religion, national origin, age, sex, genetic information, or non-related handicap or disability. Direct inquiries may be made to: Mr. Brian T.
Williams, Executive Director, 3300 Chester Avenue, Bethlehem, PA 18020-2895. Telephone (610) 866-8013
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