Rochester Institute Of Technology Application For Tuition Assistance (Page 2 of 2) in pdf

OCHESTER

NSTITUTE OF

ECHNOLOGY

Information and Instructions for

Application for Tuition Assistance

Regular full-time and extended part-time employees are eligible for tuition assistance for job-related credit

courses taken at other accredited colleges and universities as well as courses taken through RIT’s Center

for Professional Development (CPD). (Employees cannot be reimbursed for college/university courses and

a CPD course in the same semester).

Reimbursements are made as non-taxable reimbursements through your regular paycheck.

Other Colleges and Universities

Reimbursement is made for tuition charges only for job-related credit courses taken at accredited

colleges and universities. A job-related course is one that is needed to maintain or improve the

employee’s current job skills. A course is not job-related if it serves to meet the minimum requirements of a

job. The job-related determination is based on the course, not the degree program; in other words, the

degree may be job-related but a particular course taken for that degree may not be job-related. When

describing how the course will maintain or improve your current job skills, use specific comparisons

between your job description and the course description.

The reimbursement amount is a maximum of $750 per semester. The reimbursement will be for tuition

only (excludes fees and other charges) less any tuition assistance from other sources (e.g., NYS TAP,

financial aid, tuition waiver/remission, scholarships). Any scholarship listed on the tuition bill will be

assumed to be for tuition and will be used to offset the reimbursement amount. If a scholarship is not

tuition-related, proof must be provided with the Application for Tuition Assistance.

CPD Courses

Tuition assistance is available for one course per semester for up to $250 per semester for courses taken

through RIT’s Center for Professional Development (CPD) if the employee’s department does not have

available funds (maximum of two CPD courses per academic year) (this funding does not apply to NTID

departments).

How to be reimbursed

Submit this completed form to Human Resources (HR) with a

copy of the detailed tuition bill

and

proof

of payment

of each academic year for the current academic year. Applications received after

June 1

this deadline will not be processed.

1. Submit completed Application for Tuition Assistance Form to Human Resources (HR). Form must

be approved by your (1) department head or director and (2) dean of your college or vice president

of your division. If your department head or director is also the dean of your college or vice

president of your division, simply obtain the signature of the Dean/VP.

2. For credit courses taken at other accredited colleges and universities, attach the following to your

completed form:

an official tuition bill (not a statement); and

•

official course registration statement, showing quarter/semester, course number and name.

•

If tuition is not paid at the time this application is submitted, send a copy of the statement from

•

the college/university showing payment was made. This must be received in Human Resources

within 45 days of reimbursement.

3. For CPD courses, attach a copy of your Certificate of Completion.

4. For employee reimbursements: you will receive the reimbursement through the Payroll system. The

payment will be non-taxable and will not be part of your taxable earnings – it will simply be a

non-payroll reimbursement.

5. For department reimbursements by journal entry: HR will send a copy of your approved form to

accounting for the journal entry. (This funding does not apply to NTID departments).

Rochester Institute Of Technology Application For Tuition Assistance Page 2

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