Travel Expense Reimbursement Form, Tr-1 (Page 3 of 3) in pdf

Travel Expense Reimbursement Form, Tr-1 Page 3

(1) breakfast, (2) lunch, (3) dinner, and (4) lodging.

(f)

For partial calendar days, where all four items are not included in the travel claim, the allowances for reimbursement should be in

reason and in proportion to amounts claimed for the same items when all four items are included. The traveler must keep in mind

at all times that reimbursement is to be claimed for actual expenses for meals and lodging within the limitations set out herein, and

the maximum must not be claimed unless expenditures for such purposes are actually made.

(g)

Each column should be totaled and the reimbursement for meals and lodging and mileage should be entered in the recapitulation at

the bottom of the form in the spaces provided.

(h)

Travel expenses incurred in border areas, such as Memphis, Texarkana, and Greenville will be considered as travel “within” the

State; and claims allowed accordingly.

(i)

Reimbursement for the use of privately-owned motor vehicles, in connection with transportation on official business, is to be

computed in accordance with procedures as set forth in Part II, Chapter Eleven of the State Accounting Procedures Manual.

(j)

Hotel and lodging receipts must always be obtained by the traveler; and if commercial transportation is used (to destination, but

not including local taxi service), receipts must also be obtained for such commercial transportation. All required receipts are to be

sent in to the agency for filing.

(k)

Form TR-1 is to be used by the traveler for his own expenses, and must not include the meals and lodging for any other person.

Each state employee will be required to file separate travel reimbursement claims.

Travel Expense Reimbursement Form, Tr-1 Page 3