Plant Verified Drop Shipment (Pvds) Verification And Clearance (Page 2 of 2) in pdf

Definitions and Features

Submitting Mailing and PS Form 8125 to Entry Post Office

The purpose of this form is to prove to the entry facility that the mail being

The mailer or mailer’s agent must submit the original of this PS Form 8125

presented by the mailer or mailer’s agent was verified and paid for at origin.

(with the original signature and round stamp of the origin Post Office) with

the PVDS mailing presented for acceptance to the entry postal facility

Plant-verified drop shipment (PVDS) enables origin verification and postage

shown in item 28. Submit a second copy if you want one signed by the

payment for shipments that a mailer transports from the mailer’s plant to

entry office and returned for your records.

destination Post Offices™ where the prepaid and pre-verified shipments are

accepted by the Postal Service™ as mail.

The mailing presented to the entry office must be configured as reported

under item 13 and must match the other information on PS Form 8125 as

Postal Service employees verify PVDS mailings for classification, rate

validated by the origin Post Office (verifying office).

eligibility, preparation, volume, and presort either at the mailer’s plant or at

the origin Post Office serving the mailer’s plant.

Mail must not be reconfigured in containers after verification at origin. This

ensures that the entry office is able to reconcile the information on the

Standards for PVDS shipments are in Domestic Mail Manual (DMM

) 705.17.

PS Form 8125 with the mail being presented for acceptance. For example,

The DMM also has information about destination entry discounts for

mail verified and reported as non-palletized sacks or trays (rather than as

each class of mail — for specific sections, see the DMM Index entries for

sacks or trays prepared on pallets) must be presented to the entry Post

“deposit” and “entry.”

Office in the same configuration.

Appointments to deposit PVDS mailings at entry offices are required for

Consolidators must not take mail received from mailers as non-palletized

Standard Mail

and Package Services. Advance notification of Periodicals

sacked or trayed mailings (reported on PS Forms 8125 as non-palletized

drop shipments must be provided in the Facility Access and Shipment

mailings) and place the mail on pallets or in other containers after

Tracking (FAST) system.

verification (for reasons such as facilitating transportation) because the

entry office will be unable to reconcile the mail with the PS Forms 8125

Instructions for Mailer

representing the mail. For example, if an agent places on pallets 10 sacks

The mailer must submit an original and at least 1 copy of PS Form 8125, or

from one mailing and 15 sacks from another mailing reported on

an approved facsimile, with each PVDS mailing presented for verification

PS Forms 8125 as non-palletized sacks, then there would be no

and postage payment to the origin verifying Post Office (or detached mail

PS Form 8125 representing one pallet of 25 sacks, and the destination

unit) completed as described below. Submit the original PS Form 8125, after

entry office may refuse or delay acceptance of the mail.

being signed and round stamped by the origin verifying Post Office, to the

entry Post Office with the PVDS mailing it represents. PS Form 8125 is not

Instructions for Origin Post Office (Office Where PVDS Mailing Is

required for PVDS mailings sent via Priority Mail Express

or Priority Mail

Verified)

Open and Distribute.

Be sure the mailer has completed all required items in the Mailer

Completing PS Form 8125

Information section and item 28.

Requested In-Home Delivery Date: If this box is completed, the

After verifying that all information is correct, complete the Origin Post Office

mailer or mailer’s agent should deposit the mailing at the entry office

section. Items 23 and 24 are optional.

in time to meet the delivery window. Delivery within this window is

Sign and round stamp this form. Return the original and a copy (if submitted

not guaranteed.

by the mailer) to the mailer. Retain a copy in your files for 1 year.

Drop Shipment Appointment Number: The appointment number is

Instructions for Destination Entry Post Office or Delivery Unit

required and may be added by the mailer or mailer’s agent after the

PS Form 8125 is signed and dated by the origin Post Office but before

Either remove the PS Forms 8125 for your office from the vehicle or receive

the PVDS mailing is presented to the destination Post Office.

them from the mailer or mailer’s agent and check that your office is shown

3-16. The Mailer Information section identifies the mail preparer and

as the entry facility under item 28.

appointment scheduler and provides a description of the mail to be

Check that the form is completed, signed, and round stamped by the origin

deposited at the destination entry facility listed in item 28. The mailer

Post Office.

must complete all items in the Mailer Information section except for

Check the integrity of the mail load to be sure that it is safe to unload. Note

items 13i-vi (if pallet presort is known).

any load condition irregularities under item 33.

• In items 5 & 6 (and items 16a and 16b, if necessary), list the name

and telephone number of a mailer contact who is familiar with the

Compare the shipment with the form(s) for class, volume (such as number

subject mailing and who can resolve problems that may arise at

of containers), processing category, entry rates claimed, etc.

the entry office.

If PS Form 8125 is properly completed and the information on it matches

the mail, then accept the shipment. Legibly complete the “Destination”

• In item 13, report the mail as configured for verification and as it

will be presented to the entry office (for example, if trays are on

section (items 29 through 34). Retain PS Form 8125 in your files for 1 year.

pallets, show the number of pallets with trays). If a mailing consists

If the mailer or mailer’s agent has presented a second copy, then complete

of a combination of palletized and non-palletized mail, report each

the “Destination” section on the copy and return it to the mailer or mailer’s

segment correctly in this item. Identifying pallet presort levels is

agent who presented it to you.

optional.

If the mail is visibly damaged, if the shipment does not match the

• In item 14, show all entry discounts claimed for pieces in the

information on the PS Form 8125, or if the entry facility on the

mailing. A single mailing may contain pieces subject to different

PS Form 8125 is not your facility, then do not accept the mail until the

entry discounts (no more than one entry discount may be claimed

discrepancy is resolved.

for any individual piece).

• You may need to notify your supervisor of the problem(s).

• In item 15, you may show other mailer information (for example,

• Either you or your supervisor may need to contact the origin Post

sequence number for a postage statement, manifest, or

Office (see items 26a, b, c, and d) to resolve the discrepancy.

PS Form 8125). The mailer must record SCF/ADC/NDC/ASF

• Scan the barcode that appears in item 34 using the hand-held

designator(s) and ZIP Code(s) from the DMM label list for

scanner provided.

mailing presented, or attach register.

28.

Enter the facility name, address, city, state, and ZIP+4

code where

the PVDS mailing will be entered (as found in the Drop Ship product).

All entry discounts must be based on entry at this facility. To review

facilities entry information, go to (no

Search - Go.”

____________________________________________________________________________________________________________________________________________

8125

PS Form

, August 2014 (NSN 7530-02-000-7255) (Page 2 of 2)

Plant Verified Drop Shipment (Pvds) Verification And Clearance Page 2

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