Room Allocation Contract (Page 2 of 3) in pdf

2. The Client may withdraw from the contract in full or in part under the following conditions: A total cancellation

and/or a reduction of the booked room allotment is only possible for the whole contracted period.

The following penalties apply for cancellations or reductions:

From contract signing till 07.05.2014, the client can cancel 15% of the total allocation booked without penalty.

Above 15%, the client must pay 10% of the established rental price for the room in question.

From 08.05.2014 till 07.08.2015 the client can cancel 5% of the total allocation booked without penalty.

Above 5%, the client must pay 50% of the established rental price for the room in question.

Starting 08.08.2015 the full rental price shall be payable in the event of a cancellation or reduction of the rented

room allocation.

All cancellations and changes must be made in writing to Congrex Travel. Please note that Congrex Travel

cannot accept any amendments made directly with the hotel.

Congrex Travel undertakes every effort to resell any cancelled room or room nights. Rental price of the third party

may also be lower than the contracted rate.

Applicable refunds are only possible after the congress and subject to a handling fee of EUR 50.00 per night.

3. The Clients undertakes to pay the following deposit sums:

- at contract signing

EUR

682.50

10 %

- 2. Deposit until

21.05.2015

EUR

2'730.00

40 %

- 3. Deposit until

21.08.2015

EUR

3'412.50

50 %

- Final invoice for double room supplements, extra nights etc. by 23.10.2015

All bills must be settled within 15 days of the due date, failure to do so will be subject to finance charge of 1.5%

per month (18% per annum)

Payments are made to the Congrex Travel Account No. 233-595.400.60G, Swift/BIC: UBS WCH ZH 80A,

IBAN:CH950023 3233 5954 0060G at the UBS AG, Postfach, CH-4002 Basel, Switzerland. Failure to make the

deposit payments on time is tantamount to withdrawl from the contract and causes the cancellation

consequences listed in clause 2 to take effect. Credit card payment is acceptable however a handling fee of 3%

for Visa and Mastercard and AMEX does apply. Correct invoice address has to be advised upon signature of

contract.

4. Incidental expenses (food and beverages, telephone calls, laundry etc.) are payable by the guests, who settle

them directly with the hotel upon checkout. Should however the hotel ever claim such charges from Congrex

Travel on grounds that the guest failed to make payment, the Client undertakes to remunerate Congrex Travel for

the amount due to the hotel.

5. Should individual clauses of this contract be declared invalid this shall have no effect on the rest of the contract's

content. The Client and Congrex Travel undertake to replace an invalid clause by one that fulfils the economic

intent of the original clause.

6. This contract will be valid only if duly signed by both parties and the original contract together with the first

deposit payment is returned to Congrex within 14 days latest.

7. Congrex Travel shall not be held liable to the client for any failure of or delay in performance any of it's obligations

due to any cause of circumstances which are beyond control, including - but without limiting the generality of the

foregoing - "Force Majeure". According to the terms of this agreement, force majeure conditions are defined by

the law that cannot be controlled by the parties such as general strike, riots, civil disorders, war natural

disasters, earthquake, epidemics, fire etc. within the destination of the meeting. Upon occurrence of such

conditions the contractual relation between the parties will be terminated automatically without any further

obligations on Congrex Travel and the Client's part. Under reserve of the restitution of an eventual unjustified gain

both parties are not liable to refund each other any payments previously agreed according to this contract.

Page 2

Room Allocation Contract Page 2

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