Fillable Subcontractor Utilization Plan Template (Page 2 of 3) in pdf

Suggested Procedure to Demonstrate a Good Faith Effort on Small Business

Subcontracting Set-Aside Contracts

If the RFP contains small business subcontracting set-aside goals and a bidder intends to subcontract, the

following actions should be taken to achieve the set-aside subcontracting goal requirements:

1. Attempt to locate eligible small businesses in Categories I, II and III appropriate to the RFP;

2. Request a listing of small businesses by Category from the Division of Minority and Women Business

Development;

3. Record efforts to locate eligible businesses, including the names of businesses contacted and the

means and results of such contacts;

4. Provide all potential subcontractors with detailed information regarding the specifications;

5. Attempt, whenever possible, to negotiate prices with potential subcontractors submitting higher than

acceptable price quotes;

6. Obtain, in writing, the consent of any proposed subcontractor to use its name in response to the RFP; and,

7. Maintain adequate records documenting efforts to achieve the set-aside subcontracting goals.

Proposals should also contain the following items with the Plan, as applicable:

1. A copy of the Division of Revenue - Small Business Enterprise Unit Registered Small Business proof

of registration as a small business for any business proposed as a subcontractor; and,

2. Documentation of the bidder's good faith effort to meet the targets of the set-aside subcontracting

requirement in sufficient detail to permit the Bid Review Unit of the Division of Purchase and Property

to effectively assess the bidder's efforts to comply if the bidder has failed to attain the statutory goals.

If awarded the contract, the bidder shall notify each subcontractor listed in the Plan, in writing.

NOTE THAT A BIDDER'S FAILURE TO SATISFY THE SMALL BUSINESS SUBCONTRACTING

TARGETS OR PROVIDE SUFFICIENT DOCUMENTATION OF ITS GOOD FAITH EFFORTS TO

MEET THE TARGETS WITH THE BID PROPOSAL OR WITHIN SEVEN (7) BUSINESS DAYS

UPON REQUEST SHALL PRECLUDE AWARD OF A CONTRACT TO THE BIDDER.

Bidders seeking eligible small businesses should contact:

New Jersey Division of Revenue - Small Business Enterprise Unit

33 West State Street - Fifth Floor

PO Box 026, Trenton, NJ 08625-0026

Telephone: (609) 292-2146 Fax: (609) 984-6679

Each bidder awarded a contract for a procurement which contains the set-aside subcontracting goal

requirement shall fully cooperate in any studies or surveys which may be conducted by the State to determine

the extent of the bidder's compliance with NJAC 17:13-1.1 et seq., and this Notice to All Bidders.

Subcontractor Utilization Plan Template Page 2