Fillable Travel Authorization Form printable pdf download

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St. Cloud State University

TRAVEL AUTHORIZATION

Minnesota State Colleges and Universities Board policy/procedure 5.19.3, requires written prior approval for all out-of-state travel.

In-state travel requires verbal approval of immediate supervisor and, when necessary, a Work Revision Request. **See page 2.**

Submit travel request to supervisor for approval at least 10 business days prior to departure date in order to be processed before travel.

After receiving appropriate signatures, this form will be returned to Requestor and should be attached to employee expense

reimbursement forms submitted to Business Services. Out-of-state and international travel expenses will not be reimbursed without

written prior approval.

Name/Title of Requestor:______________________________________________Date of Request:___________________________

Department:_________________________________________________________Phone:__________________________________

Return this form to Requestor at (office address):____________________________________________________________________

(After required signatures, a copy of this form will also be sent to the Center for International Studies when international travel is planned.)

As stated in MnSCU policy, Employees must not travel to countries for which a travel advisory has been issued by the U.S. Department of State.

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Name(s) and Title(s) of Employee(s) making trip:

**Complete section on page 2 if non-employee/spouse/dependent will accompany during travel.**

Full title of conference, workshop, seminar, meeting or other event:

Full title of event sponsor (please do not use acronyms or initials):

Location of event (title and address of host facility):

Date(s)/Time(s) of event:

Departure/Return Dates:

**Academic administration and instructional faculty may also need to submit Work Revision Request on page 2.**

Estimated expenditure of University funds:

**Complete section on page 2 if travel expenses will be paid directly or reimbursed to an employee by a third party.**



Fare (round trip)



Lodging (#nights @/per night)



Meals (#days @per day)



Other (specify)

Total Estimated Cost:

* Request for Approval to Incur Special Expense form also required in advance for the following travel expenses: conference

registration fees exceeding $1,000 and meals exceeding maximum state allowance.

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Justification (explain why the University should pay these travel expenses):

Requestor SIGNATURE:______________________________________________Cost Center/Account#:_______________________

Out-of-state travel requests require signature of supervisor and dean or appropriate vice president. International travel requires

supervisor, dean, vice president/provost and president signatures. All required signatures must be obtained in advance of travel.

Chair (acknowledge) or Supervisor (approve) SIGNATURE:____________________________________Date:__________________

College/School Dean SIGNATURE (when required):__________________________________________ Date:__________________

Vice President/Provost SIGNATURE (when required):_________________________________________Date:__________________

President SIGNATURE (when required):____________________________________________________Date:__________________

Travel Authorization Form

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