Reimbursable Agreement Data Form (Page 2 of 2) in pdf

Changes to:

U.S. Fish and Wildlife Form 3-2058: Reimbursable Data Form

1. The addition of the TIN (Taxpayer Identification Number) field. This number may be held by a corporation or simply be an individual’s

Social Security Number. Federal agencies will not have a TIN number.

2. The addition of the RESPONSIBLE ARD COST STR. field. A portion of recovered indirect costs are distributed to the appropriate regional

programmatic office. If other than the default cost structure, please provide the following information.

RESPONSIBLE

ARD COST

(Region)-(Organization Code)(Job Number)

STRUCTURE

RESPONSIBLE

ARD COST

Example:

1-10140112210AI

( DIFFERENT THAN DEFAULT)

STRUCTURE

3. A field was added for the TARGET AMOUNT. This amount represents the total amount available for spending with a project. The

TARGET AMOUNT equals the MAXIMUM PROJECT AMOUNT less the burden assessed from the appropriate administrative support cost

rate.

4. Billing contact name, address and phone number fields were added to ease the billing process.

5. The overhead rate portion of the form has changed significantly. If the ADMINISTRATIVE SUPPORT RATE will be loaded as the

project’s burden rate. Exceptions to policy for a lower rate must be approved prior to submission.

NOTE: It takes 60 days to make adjustments within the PCAS system when burden rates are changed. Corrections to burden rates

that effect year-end closings should be submitted to the Finance Center by July 31

6. A field was added to assist in tracking Servicewide usage of indirect cost rates. If a rate other than the Standard Rate is used this field must

be completed. Please use the following format for this field:

RATE DESCRIPTION

(Rate ID) / (Description)

Example:

RATE DESCRIPTION

d-2 / Pass-through

The following rates, if appropriate, may be used in this field:

- Standard Rate (Full Rate)

d-1

- Standard Rate for Service-owned Facilities

d-2

- Pass-through

d-3

- Pass-through initiated by DOI Office of the Secretary

d-4

- International Agreements

d-5

- Fish & Wildlife Coordination Act (FWCA)

d-6

- NRDAR

d-7

- EPA Superfund

- Zero percent (IPAs; USGS/BRD; emergency construction)

- Exception to policy

NOTE: Finance Center will return forms where the overhead rate submitted does not concur with the rate description, i.e., an

agreement submitted for loading at 4.5% overhead with a description of d-1 / Standard Rate for Service-owned Facilities will be

rejected.

Reimbursable Agreement Data Form Page 2

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