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PROCEDURES FOR OBTAINING A BUSINESS LICENSE IN THE CITY OF ALEXANDRIA

Obtaining a business license in Alexandria is generally a three-step process:

Step 1: Register the business entity.

a. Registration of a Corporation or a Limited Partnership: All corporations (foreign and domestic) and limited partnerships

conducting business in Virginia must register with the Virginia State Corporation Commission. To become incorporated in

Virginia, an organization must file articles of incorporation and amendments with the State Corporation Commission. Procedures

for filing can be found in the Code of Virginia Stock Corporation Act, Title 13.1-601 through 13.1-800. For information on

registration or incorporation, please contact the Virginia State Corporation Commission, P.O. Box 1197, Richmond, VA 23218,

866.722.2551 or 804.371.9733. An online “ Business Registration Guide” is available on the Virginia State Corporation

Commission web site at

b. Registration of a General Partnership or Trade Name: General partnerships and trade names must be registered with

the Clerk of the Circuit Court. A small fee is imposed by the Circuit Court. For registration information, contact the Clerk of the

Circuit Court, 520 King Street, Suite 307, Alexandria, Virginia 22314, 703.838.4044.

Step 2: Visit the Permit Center (One Stop Shop).

In an effort to improve the business license application process, the City has created a Permit Center or “One Stop Shop” where

applicants can obtain the approvals and registrations needed by most businesses. For more information, contact the Permit

Center (One Stop Shop), Office of Building and Fire Code Administration, 301 King Street, Room 4200, 703.746.4200.

Step 3: Submit the completed application with your tax payment and all necessary approvals and documentation.

The City business license application may be submitted at the Permit Center (One Stop Shop) at the address listed above or mailed

with your tax payment to the address on the application. Some businesses may require additional documentation and/or permits.

For more information on additional documentation required, please visit the Business Tax web page at alexandriava.gov/businesstax.

NOTES

*If your have purchased the business, and as a condition of the sale you acquired the liability and assets, you are entitled to

transfer the business license from the old to the new business by completing a Request for Transfer of City Business License

form. The form must be notarized and submitted along with the business license application. You must also provide a copy of

the signed and dated purchase agreement detailing the terms and conditions of the sale. This agreement should specifically relate

to the sale of assets and liabilities.

* When submitting your application in person, you must go to the Treasury Division, Room 1510, to pay your taxes and have your

application validated before you can receive your business license. Your business license will be mailed.

GENERAL INFORMATION

Any individual, partnership, or corporation, engaged in any business or profession in the City of Alexandria as of January 1 of a

given year must complete and file a return no later than May 1. All tangible business personal property, including furniture,

fixtures, machinery, tools, computers and peripherals used in any business or profession must be reported. Completed returns can

be delivered to Business Tax, 301 King Street, Room 1700 or mailed to Business Tax, Department of Finance, City of

Alexandria, P.O. Box 178, Alexandria, VA 22313.

The law requires full and complete returns; therefore, a taxpayer must enter the purchase cost of all property owned or in his or

her possession. It is imperative that all tangible business personal property be reported and its purchase cost entered in the proper

column.

Property being paid for by installments as a condition of sale is assessable in the name of the person possessing the property. The

law allows no deduction for indebtedness against tangible business personal property. Leased or rented tangible personal

property must also be reported in addition to the name and address of the lessor (owner) responsible for payment of the local

personal property tax.

If a business begins operations in the city after January 1 of a given year, there is no business personal property tax liability for

that year. If a business moves or ceases business after January 1, the business is liable for the full tax year.

THERE IS NO PRORATION OF A BUSINESS PERSONAL PROPERTY TAX BILL

2013 Delinquent Business License Renewal Application Form - City Of Alexandria, Virginia Page 2

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