Instructions For Form 943-X (Page 3 of 9) in pdf

No correction will be eligible for interest-free treatment if (a)

How Should You Complete Form 943-X?

the amounts underreported relate to an issue that was raised in

an examination of a prior period, (b) you knowingly

underreported your employment tax liability, (c) you received a

Use a Separate Form 943-X for Each Year You

notice and demand for payment after assessment, or (d) you

Are Correcting

received a Notice of Determination of Worker Classification.

Use a separate Form 943-X for each Form 943 that you are

correcting. For example, if you found errors on your Forms 943

Overview of the New Process

for 2008 and 2009, file one Form 943-X to correct the 2008

Form 943. File a second Form 943-X to correct the 2009 Form

The new process for adjusting Form 943 or filing a claim is

943.

outlined below.

EIN, Name, and Address

If you underreported the tax. If you underreported the tax

on a previously filed Form 943, check the box on line 1 and pay

Enter your EIN, name, and address in the spaces provided.

any additional amount you owe when you file Form 943-X. For

Also enter your name and EIN on the top of pages 2 and 3, and

details on how to make a payment, see the instructions for line

on any attachments. If your address has changed since you

16 on page 7.

filed your Form 943, enter the corrected information and the

Example — You underreported employment taxes: On

IRS will update your address of record.

June 20, 2010, you discover an error that results in additional

Return You Are Correcting

tax on your 2009 Form 943. File Form 943-X by January 31,

Enter the calendar year of the Form 943 you are correcting in

2011, and pay the amount you owe when you file. See When

the box at the top of page 1. Enter the calendar year on pages

Should You File Form 943-X? on page 2. Do not attach Form

2 and 3, and on any attachments.

943-X to your 2010 Form 943.

If you overreported the tax. If you overreported the tax on

Enter the Date You Discovered Errors

a previously filed Form 943, you may choose to:

•

You must enter the date you discovered errors. If you are

use the adjustment process. Check the box on line 1 to apply

reporting several errors that you discovered at different times,

any credit (negative amount) from line 16 to Form 943 for the

enter the earliest date you discovered them here. You discover

year during which you file Form 943-X, or

•

an error when you have enough information to be able to

use the claim process. Check the box on line 2 to file a claim

correct it. On line 19, report any subsequent dates and related

on Form 943-X requesting a refund or abatement of the amount

errors.

shown on line 16.

Must You Make an Entry on Each Line?

To ensure that the IRS has enough time to process a

TIP

credit for an overreporting adjustment in the year

You must provide all of the information requested at the top of

during which you file Form 943-X, you are encouraged

page 1 of Form 943-X. You must check one box (but not both)

to file Form 943-X correcting the overreported amount in the

in Part 1. You must check the box on line 3 and any boxes that

first eleven months of a year. For example, if you discover an

apply on lines 4 and 5. In Part 3, if any line does not apply,

overreported amount in December, you may want to file Form

leave it blank. Complete Parts 4 and 5 as instructed.

943-X during the first eleven months of the next year. This

How Should You Report Negative Amounts?

should ensure that the IRS will have enough time to process the

Form 943-X so that the credit will be posted before you file

Form 943-X uses negative numbers to show reductions in tax

Form 943, thus avoiding an erroneous balance due notice from

(credits) and positive numbers to show additional tax (amounts

the IRS. See the example below.

you owe).

Example — You want your overreported tax applied as a

When reporting a negative amount in columns 3 and 4, use

credit to Form 943: On December 22, 2010, you discover you

a minus sign instead of parentheses. For example, enter

overreported your tax on your 2009 Form 943 and want to

“-10.59” instead of “(10.59).” However, if you are completing the

make a correction using the adjustment process. To allow the

return on your computer and your software only allows you to

IRS enough time to process the credit, you file Form 943-X on

use parentheses to report negative amounts, you may use

January 6, 2011, and take the credit on your 2011 Form 943 .

them.

How Should You Make Entries on Form 943-X?

Specific Instructions:

You can help the IRS process Form 943-X timely and

accurately if you:

•

Type or print your entries,

Part 1: Select ONLY One Process

•

Use Courier font (if possible) for all typed or

computer-generated entries,

Because Form 943-X may be used to file either an adjusted

•

Omit dollar signs. You may use commas and decimal points,

employment tax return or a claim for refund or abatement, you

if desired. Enter dollar amounts to the left of any preprinted

must check one box in either line 1 or line 2. Do not check both

decimal point and cents to the right of it,

boxes.

•

Always show an amount for cents. Do not round entries to

whole dollars,

1. Adjusted Employment Tax Return

•

Complete all three pages and sign Form 943-X on page 3,

Check the box on line 1 if you are correcting underreported

and

amounts or overreported amounts and you would like to use the

•

Staple multiple sheets in the upper-left corner.

adjustment process to correct the errors.

What About Penalties and Interest?

If you are correcting both underreported amounts and

overreported amounts on this form, you must check this box. If

Generally, your correction of an underreported amount will not

you check this box, any negative amount shown on line 16 will

be subject to a failure-to-pay penalty, failure-to-deposit penalty,

be applied as a credit (tax deposit) to your Form 943 for the

or interest if you:

•

year in which you are filing this form. See Example — You want

File on time (by the due date of Form 943 for the year in

your overreported tax applied as a credit to Form 943 above.

which you discover the error),

•

Pay the amount shown on line 16 when you file Form 943-X,

If you owe tax. Pay the amount shown on line 16 when you

•

Enter the date you discovered the error, and

file Form 943-X. Generally, you will not be charged interest if

•

Explain in detail the grounds and facts relied on to support

you file on time, pay on time, enter the date you discovered the

the correction.

error, and explain the correction on line 19.

-3-

Instructions For Form 943-X Page 3

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