Short Term Limited Scope Services (STLS)
Instructions
Department Instructions:
1. This form is only to be used to pay individuals, not companies
2. This form may not be used for amounts in excess of $5000
3. This form may not be used to pay University employees
4. Department is responsible for obtaining a Vendor Data Record (Form 204)
5. If the Contractor is driving on campus the Contractor must provide proof of automobile insurance; department personnel
should make a copy of the insurance card and attach to STLS form.
6. Submit to Purchasing Department (SA2750).
7. Departments requesting an exception to the services listed on the STLS should contact the Purchasing Manager (5-2120).
If granted, an email from the Purchasing Manager confirming the approval of the exception should be attached to the
STLS form when it is submitted to Purchasing.
8. Payment should not be given to the contractor until the services have been satisfactorily completed.
Check Delivery Instructions:
1. The department may request the check be mailed to the contractor or the department may elect to pick-up the check from
Accounts Payable (SA-2750).
2. If requesting a check for the day of the event, please submit a minimum of 10 business days in advance of the day of the
event and indicate the date needed on the form.
Contractor Instructions:
1. Contractors must complete the Vendor Data Record (Form 204) and submit to department
2. If driving on campus, proof of automobile insurance must be provided to the department.
3. Read and sign the “Release of Liability” provision.
The following comprises a complete packet of documents:
1. The Short Term Limited Scope Agreement and Express Invoice
2. A Vendor Data Record (unless it is already on file); form located at:
payable/new_vendor_data_form.pdf
3. A photocopy of the Contractor’s auto insurance card, if the individual is driving on campus.
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