Instructions For Form 941-M - Employer'S Monthly Federal Tax Return - 2005 Page 3
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4specific person to contact — not the name of the firm who
prepared your tax return. The designee may choose any five
Part 2: Tell us about your deposit
numbers as his or her PIN.
schedule for this month
By checking “Yes,” you authorize IRS to call the person you
named (your designee) with any questions we may have while
Special deposit account. Do not make deposits using the
we process your return. You also authorize your designee to:
•
Electronic Federal Tax Payment System (EFTPS) or Form
give us any information that is missing from your return,
•
8109, Federal Tax Deposit Coupon, and do not complete line
call us for information about processing your return, and
14, Record of Federal Tax Liability and Deposits, if you are
•
respond to certain IRS notices that you have shared with
required to have a special deposit account under section
your designee about math errors and return preparation. IRS
7512(b). If you have received, by hand delivery, Form 2481,
will not send notices to your designee.
Notice To Make Special Deposits of Taxes, you are required to
deposit in a separate bank account any taxes collected or
You are not authorizing your designee to bind you to
required by law to be collected. Your deposit must be made not
anything (including additional tax liability) or to otherwise
later than the end of the second banking day after any taxes
represent you before the IRS. If you want to expand your
were required to be collected from your employees. The taxes
designee’s authorization, see Pub. 947, Practice Before the IRS
deposited must be kept in the account until paid with any
and Power of Attorney.
employer tax that may be due. The account must be designated
The authorization will automatically expire one year from the
as a special fund in trust for the United States, payable to the
due date for filing your Form 941-M. If you or your designee
“United States Treasury” by you as trustee. For the definition of
want to terminate the authorization, write to the IRS office for
the term “bank,” see Form 2481.
your locality using the “Without a payment” address under
Federal tax deposits. If you are not required to have a special
Where Should You File on page 4 in the instructions for Form
deposit account, in general, you must deposit your tax liability at
941.
an authorized financial institution with Form 8109 or by using
EFTPS. For more information on the deposit rules and the
electronic deposit requirements, see section 11 of Pub. 15
Part 5: Sign here—
(Circular E).
Who Must Sign the Form 941?
Line 14 — Record of Federal Tax Liability and Deposits. If
you are required to deposit taxes using the Federal Tax Deposit
Form 941-M must be signed as follows.
System, complete both columns of the record. In the tax liability
•
Sole proprietorship — The individual who owns the
column, include income tax withheld plus both the employer
business.
and employee shares of social security and Medicare taxes
minus advance EIC payment (if any) for each date of payment
•
Corporation (including an LLC treated as a
(payday). Enter each deposit amount in the numbered entry
corporation) — The president, vice president, or other
space corresponding to the date of deposit.
principal officer.
Line 14a — Total tax liability for the month. The amount of
•
Partnership (including an LLC treated as a partnership)
this line must equal line 10 (Total taxes after adjustment for
or unincorporated organization — A responsible and duly
advance EIC). Otherwise, you may be subject to a penalty for
authorized member or officer having knowledge of its affairs.
failure to make deposits of taxes.
•
Single member limited liability company (LLC) treated as
a disregarded entity — The owner of the limited liability
company (LLC).
Part 3: Tell us about your business
•
Trust or estate — The fiduciary.
In Part 3, answer only those questions that apply to your
Form 941-M may also be signed by a duly authorized agent
business. If a question does not apply, leave it blank and go to
of the taxpayer if a valid power of attorney has been filed.
Part 4.
Line 16—If Your Business Has Closed . . .
If you go out of business or stop paying wages, you must file a
Part 6: For Paid Preparers Only
final return. To tell IRS that a particular Form 941 is your final
(optional)
return, check the box on line 16 and enter the date you last paid
wages in the space provided.
Complete Part 6 if you were paid to prepare Form 941-M and
are not an employee of the filing entity. Sign in the space
Line 17—If You Are a Seasonal Employer . . .
provided and give the filer a copy of the return in addition to the
copy to be filed with the IRS. Do not complete Part 6 if you are
If you hire employees seasonally — such as for summer or
filing the return as a reporting agent and have a valid Form
winter only — check the box on line 17. Checking the box tells
8655, Reporting Agent Authorization, on file with the IRS. You
IRS not to expect Form 941-M from you every month because
are not required to complete this section.
you have not paid wages regularly. However, you must check
the box every time you file a Form 941-M. Also, be sure to
check the box in the upper right corner of page 1 of Form
How to Order Forms and Publications
941-M that corresponds to the month reported.
from the IRS
Call 1-800-829-3676.
Part 4: May we contact your third-party
designee?
If you want to allow an employee, a paid tax preparer, or
Visit the IRS website at
another person to discuss your Form 941-M with the IRS, check
the “Yes” box in Part 4. Then tell us the name, phone number,
and the five-digit personal identification number (PIN) of the
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