Motor Fuel Tax Schedules And Reports Instruction Page 18
ADVERTISEMENT
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43(5) Sold to - Purchaser Name
Mandatory
● Enter the name the purchaser for detailed transactions.
● Enter the word “consumer” for summarized transactions.
● Enter the name of the railroad for schedule 5Y transactions.
● Enter the term “Federal agency” for summarized transactions on schedule 8.
● Enter the term “Native American” for summarized transactions on schedule 10.
● Enter the term “tax-paid inventory” for schedule type 10G transactions.
(6) Purchaser FEIN - Suffi x
Mandatory
● On schedule type 6, enter the Federal Employer Identifi cation Number (FEIN) of the purchaser listed
in column (5).
● On schedule type 6, enter the state-assigned two-digit suffi x number.
► If you do not know the state-assigned suffi x number, contact the seller or obtain a listing from the
Tax Commissioner. The default suffi x number is 70.
● For schedules 5, 5A and 7 transactions, enter the purchaser’s actual FEIN if known, and enter the
default suffi x of 70. If the actual FEIN is unknown, enter 999999999 (9 nines) as a generic FEIN,
and enter 99 (2 nines) as a generic suffi x.
● For summarized transactions, enter 999999999 (9 nines) as a generic FEIN, and 99 (2 nines) as a
generic suffi x.
○ Do not enter “various” in this fi eld.
(7) Transaction Date
Mandatory
● Enter the month, day, and year (MM/DD/YY; example 07/01/05) the fuel was sold.
The date of sale is the date on which you delivered or relinquished legal ownership of the fuel.
► Do not use an invoice date if that date is different than the date of sale.
► The transaction date should be taken from the same document used for the document number.
► The date used should coincide with the date on the purchaser’s receipt schedule.
● Enter the last date of the month covered by the report for summarized transactions.
○ Do not enter “various” in this fi eld.
(8) Document Number
Mandatory
● Enter the document number of the transaction.
► Use the bill of lading number whenever possible.
► When a bill of lading number does not apply, use an invoice number or a delivery ticket number.
► The document number should be from the same document the transaction date is taken from.
► This document number must be identical to the document number used by the purchaser on the
receipts schedule. You may need to coordinate this information with the purchaser.
● Enter the word “SUM” for summarized transactions.
● Enter the word “SUM” if you are a distributor summarizing transfers from motor vehicle fuel or
special fuel to aviation fuel.
○ Do not enter “various” in this fi eld.
(9) Net Gallons
Mandatory – for EDI fi ling
Optional, if unknown, – for EXCEL or paper fi ling
● Enter the net (temperature adjusted) gallons disbursed.
-15-
ADVERTISEMENT
0 votes
Related Articles
Related forms
Related Categories
Parent category: Financial