Form Mv-594 - South Dakota Importer And Exporter Tax Return (Page 2 of 7) in pdf

gasoline gallons separately. If an Exporter transports an ethanol blend or methanol

blend out of South Dakota, the bill of lading, drop load ticket, and/or diversion ticket

must list the alcohol gallons and gasoline gallons separately.

Record Keeping/Acceptable Records

To ensure that the correct amount of fuel tax is collected on all fuel used on South Dakota

roads and highways, the law requires Importer/Exporter to keep detailed records of all fuel

transactions and deliveries. Importers/Exporters will need these records to accurately

complete tax returns and must present them to Department personnel if they are audited or

have their licenses reviewed. Records are to be maintained for a period of at least 30 days

at the delivery location or a location approved by the Secretary. All records must be

preserved for the current year and the three preceding calendar years.

Sales Records

Licensed Importers/Exporters must keep all sales invoices which must show the following:

• The seller’s name and address, which shall be machine-printed or rubber stamped;

• The purchaser’s name and address;

• The date of sale and delivery of the fuel;

• The number of gallons sold and delivered to the purchaser, the type of fuel and if

diesel whether it was dyed or undyed;

• The price charged per gallon;

• The amount of fuel tax or sales tax charged, if any; and

• The total amount of the sales invoice

All invoices must be prepared on NCR (no carbon required) paper with double-faced

carbon so that the back of the invoice bears a carbon impression of the data on the front.

Other Records Required of Importers/Exporters

Licensed Importers/Exporters must maintain shipping records that indicate the ultimate

destination for all products. These records must contain:

1. Copies of the bill of lading. The bill of lading must contain the following:

• The terminal or bulk plant name and address;

• The date the fuel was withdrawn from the terminal;

• The name and address of the Supplier, shipper, or owner of fuel within a

bulk plant if withdrawn from a bulk plant bulk plant;

• The name of the Transporter or carrier;

• The destination state. A petroex or similar number does not fulfill this

requirement;

• The bill of lading number;

• The number of gross gallons of each type of fuel;

• The type of fuel product transported;

• If the fuel contains ethyl alcohol or methyl alcohol, the number of gallons of

ethyl alcohol, the number of gallons of methyl alcohol, the number of

gallons of gasoline, or the number of gallons of any other motor fuel that are

contained therein;

• The name and address of the consignee; and

Form Mv-594 - South Dakota Importer And Exporter Tax Return Page 2