Fuel Supplier Tax Return (In-State And Out-Of-State) Form (Page 3 of 6) in pdf

Fuel Sales, Purchase and Shipping Records

Licensed Suppliers must keep all sales and purchase invoices in either their original format,

through film retrieval or electronic media. They must also maintain shipping records that

indicate the destination state for all products sold. The Consignee must also be identified

on all bills of lading. The titles “Unlisted” and/or “Unknown” are not acceptable names for

the Consignee listed on the bill of lading, since the Supplier should know who is

purchasing the fuel. If a shipment is going to multiple locations in a state, the title

“Various” may be used on the bill of lading to identify destination cities, but the titles

“Unlisted” and/or “Unknown” are not acceptable. Bills of lading will also be retained in

their original format, film retrieval or electronic media.

The Supplier and the Terminal Operator are entitled to rely on the truthfulness of the

representation made by the Transporter or the Transporter’s agent as to the destination state

the Terminal Operator prints on the bill of lading. A petroex or similar number may not be

relied upon by the Terminal Operator or Supplier as a representation of a destination state.

Other Records Required of Suppliers

Licensed Suppliers must maintain bills of lading that contain:

•

The terminal or bulk plant name and address;

•

The date the fuel was withdrawn from the terminal;

•

The name and address of the Supplier, shipper, or owner of fuel within a bulk plant

if withdrawn from a bulk plant;

•

The name of the Transporter or carrier;

•

The destination state. A petroex or similar number does not fulfill this requirement;

•

The bill of lading number;

•

The number of gross gallons of each type of fuel;

•

The type of fuel product transported;

•

If the fuel contains ethyl alcohol or methyl alcohol, the number of gallons of ethyl

alcohol, the number of gallons of methyl alcohol, the number of gallons of gasoline,

or the number of gallons of any other motor fuel that are contained therein;

•

The name and address of the consignee; and

•

Any other information which the Secretary deems necessary for the administration

and enforcement of this chapter.

The Secretary of Revenue & Regulation may require other pertinent records and papers

necessary for the enforcement of fuel tax laws, including purchase records, journals,

ledgers, payment records and banking records.

Payment and Reporting Schedule

All fuel tax due from a Supplier must be remitted to the Department of Revenue &

Regulation on or before the last day of the month following the month in which the fuel

was sold. A monthly tax return must be submitted at the same time. For example, a

Supplier would remit all tax collected in September by October 31st. If the last day of the

Fuel Supplier Tax Return (In-State And Out-Of-State) Form Page 3

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