Instructions For General Information For Business Entities - City Of Dayton Income Tax Department


Who Must File
Name and Address
All corporations, partnerships, trust, estates or other entities conducting
Complete the name and address information, and federal employer identification
business in, performing services in, or deriving income (or loss) from
where requested. If your name and address are not correctly shown, make any
activities in the City of Dayton.
necessary changes. Indicate the type of business entity and attach explanation if
other is indicated.
Partnerships, joint ventures, associations, or other businesses owned by two
Line 1: Total taxable income from Federal Form 1120, 1120S, 1065, or
or more persons and conducting business in Dayton are required to file city
appropriate federal schedules. Schedules and supporting documentation must be
returns on an entity basis.
Line 2 and Line 3: Use Schedule X to reconcile federal taxable income to city
This form is for use by Business entities only, individual residents, or non-
taxable income, when necessary. Schedule X adjustments should be included on
residents having Dayton income (or losses), who file as sole proprietors, use
Lines 2 and 3.
Federal Schedule C, or have other types of income must use an individual
Line 4: Combine amounts on Line 2 and 3 and show the excess on Line 4. Show
negative amounts in parentheses.
Line 5: Total taxable income plus or minus Schedule X adjustments.
Amended Returns
An amended return is necessary for any year in which an Amended Federal
Return is filed or in which your Federal Tax liability has changed. An
Line 6: Amount allocable to Dayton (FROM SCHEDULE Y BUSINESS
amended return must be filed within ninety (90) days of the filing date of
APPORTIONMENT FORMULA). Schedule Y is used to compute the portion of
any amended Federal return and must include a copy of the Amended
net profits allocable to Dayton when business is conducted both inside and
Federal Return.
outside of the city. A business apportionment formula consisting of the average
of property, gross receipts, and wages paid may be used by business entities not
required to pay tax on entire net profits by reason of doing business both inside
and outside Dayton. However, if the books and records of the taxpayer shall
Extensions are granted on an automatic basis. Federal extension accepted
disclose with reasonable accuracy the net profit attributable to Dayton then only
provided no outstanding liabilities or missing returns exist for any periods.
this portion shall be considered as having a taxable situs in Dayton.
Line 7: Amount of income subject to Municipal Income Tax is computed by
An extension of time to file does not give you an extension of time to pay.
multiplying Line 5 by percentage on Line 6, is applicable.
Interest will be assessed on ay tax balance remaining unpaid after the
original due date.
Line 8: Dayton Tax Due-Line 7 multiplied by 2.25 (.0225).
Line 9: Show total estimated payments made.
The Ordinance makes no provision for extension on the current year’s
estimate, which must be filed and any amount due paid by the due date.
Line 10: Prior year overpayment is amount of tax overpaid in prior year, not
refunded, but transferred to use on the liability for this year.
Operating Losses
Although Federal law permits the carry-forward or carry-back of certain
Line 11: Add Lines 9 and 10 for total credits.
operating losses, such losses may not be carried forward or backward under
the provisions of the City Income Tax Ordinance.
Line 12: Penalty Interest Total Penalty/Interest
Line 13: Balance Due Subtract Line 11 from Line 8, add total on Line 12, if
Penalty and Interest
Penalty and Interest are assessed on any unpaid tax liability after the original
required, to determine balance due. If Line 11 is more than Line 8, then an
due date of the return.
overpayment exists. Enter overpayment amount on Line 14.
Penalty 2.5% per month, or 10%, whichever is greater.
Line 14: If Line 13 is $1.00 or more then you may have the overpayment applied
to next tax year or refunded. Indicate your choice on Line 14. No indication will
Interest-Based on annual rate as prescribed by the Income Tax Ordinance.
result in an overpayment credit to next tax year. Refunds will be processed in
Please contact the tax office for current rates.
order of date received and mailed within a maximum of ninety (90) days of
receipt of a complete return.
Supporting Documents
Line 15: Indicate the amount of estimated tax due. You may base the estimate
Documentation is necessary to verify all amounts of taxable or non-taxable
either on current tax year due (Line 8) or actual estimated amounts for next tax
income, expenses, and deductions, as applicable.
Line 16: Divide Line 15 by 4.
Additional forms, schedules, or computations may also be needed to support
your city return in certain circumstances.
Line 17: Show the overpayment from Line 14 is so indicated. The overpayment
for the current tax year as shown on Line 14 of this return is applied to the first
quarterly payment. If the overpayment is greater than the first quarterly payment,
the difference will apply to the next quarter due.
When and Where to File
Returns must be filed on or before April 15, or within 4 months after the
fiscal year end with the City of Dayton Income Tax Department with
Line 18: Line 16 minus Line 17.
payment to PO Box 8746, Dayton, Oh 45401-8746.
Line 19: Total Due Line 13, plus Line 18. This amount is due no later than April
15, (for calendar year filers) or within 4 months after the fiscal year end.
Any tax due must be paid when filed. Checks or money orders should be
made payable to City of Dayton and should accompany this return.
Signature-The tax return must be signed and dated.
If someone other than the taxpayer completes this return, sign as preparer and
Incomplete returns or returns received without signatures or without
show address and Federal Identification Number. Indicate by checking yes or no
proper supporting information may not be accepted; thereby creating
if we may contact your tax preparer regarding this return.
potential penalty or interest assessments or delays in refund processing.
Tax preparer telephone number is requested.
All municipal due dates will fall into compliance with the Federal due dates.
Complete this form annually to provide our office with current information.
This includes net profit filing and all estimated payments. The due date
change is a result of recent State of Ohio legislation (H. B. 95)
For assistance in completing this return, of if you have any questions, please
contact the Income Tax Division. Office hours are 8:00A.M. to 5:00P. M.
Monday through Friday. Phone: 937-333-3500, Fax: 937-333-4280.


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