Form Pf-1 - Virginia Public Facility Sales Tax Return Page 3
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3Virginia Public Facility Sales Tax Return Worksheet Instructions
General: Use the worksheet to compute the sales and use tax liability of
Line 6c - Enter that part of the sales price of tangible personal property
your place of business shown on the Public Facility Sales Tax Return, Form
that was charged off during the period as a bad debt on which
PF-1. The Form PF-1 is used to report and pay the tax to the Department
you have paid the state tax and local tax. (Section 630-10-11,
of Taxation.
Virginia Retail Sales and Use Tax Regulations)
Filing Procedure: Mail Form PF-1 with your payment to the Department
Line 6d - Enter any other deduction allowed by law. For example, if for a
of Taxation, P.O. Box 26627, Richmond, Virginia 23261-6627, or deliver
prior period you paid the state tax and the local tax on a $100
to your local commissioner of the revenue or treasurer, as soon as possible
sale, and during the period covered by the current return the
after the close of the reporting period but not later than the 20th day of
purchaser claimed a 2% 10-day cash discount (2% of $100.00
the following month. A return must be filed for each reporting period
$2.00), you may recover the tax paid the state for a prior period
even if no tax is due.
on the $2.00 cash discount so taken by the customer by entering
in Column B and Column C the amount of $2.00.
Payments returned by the bank will be subject to a returned payment fee
in addition to any other penalties that may be incurred.
Line 6e - Enter the sum of Lines 6a through 6d. Total deductions must be
less than or equal to Line 5. Any excess should be forwarded
Change of Ownership: If there has been a change of ownership, do not
to the next month.
use the return with the name and account number of the former owner. Send
the return with notice of change to the Virginia Department of Taxation,
Line 7 - Subtract Line 6e from Line 5 and enter the difference (Line 5
P.O. Box 1114, Richmond, Virginia 23218-1114. You can register a
minus Line 6e). Line 7 cannot be a negative number.
new dealer and/or locations, by either completing a Form R-1, Business
Line 8 - Enter in Line 8, Column B, the state tax computed on the amount
Registration Application, or electronically using iReg on the Department’s
in Line 7, Column B. Enter in Line 8, Column C, the local tax
website,
computed on the amount in Line 7, Column C.
Change of Address/Out-of-Business: If you change your business mailing
Line 9a - Dealer’s discount factor is based on total monthly taxable sales
address or discontinue your business, either send a completed Form R-3,
from all locations. No dealer’s discount is allowed if you are
Registration Change Request, or a letter to the Virginia Department of
subject to mandatory electronic funds transfer (EFT) payment
Taxation, P.O. Box 1114, Richmond, Virginia 23218-1114.
requirements or you file the return and pay the tax after the due
Questions: For assistance call (804) 367-8037 or write the Virginia
date. Also, no dealer’s discount is allowed on local tax. Figure
Department of Taxation, P.O. Box 1115, Richmond, Virginia
your dealer’s discount as follows:
23218-1115.
• If you file only one return (including a consolidated return), find
Tenemos servicios disponible en Español.
your taxable sales on Line 7, Column B. Use this number to
figure your discount factor from the table on Line 9a, Column A.
Forms and instructions are available for download from the our website,
, or by calling (804) 440-2541.
• If you file more than one return, add the total monthly taxable
sales from all locations. Use this number to figure your discount
Preparation of Worksheet (Form PF-1A) and Return (Form PF-1)
factor from the table on Line 9a, Column A.
•
Instructions for lines not mentioned below are on the worksheet.
• If you file quarterly, add the total quarterly taxable sales from
•
Transfer the items indicated by the arrows on the worksheet to the
all locations. Divide by three to find average monthly taxable
corresponding line numbers on Form PF-1.
sales. Use this number to figure your discount factor from the
table on Line 9a, Column A.
•
Retain this worksheet as a part of your tax records.
• Enter your dealer’s discount factor in Column B, Line 9a.
•
Do not file the worksheet with Form PF-1.
Line 9b - Enter the dealer’s discount by multiplying the amount of state tax
Line 1 - Enter the total gross dollar amount of items of tangible personal
in Line 8, Column B, by the applicable discount factor determined
property and/or taxable services sold or leased during the period,
by Line 9a.
whether for cash or on credit, including any services that were a
part of a sale, but excluding the cost price of tangible personal
Line 11 - Enter the penalty if you file the return and/or pay the tax after
property defined in Line 2.
the due date. The penalty is 6% of the tax due in Line 8 for each
month or fraction of a month, not to exceed 30%. However, in no
Line 2 - Enter the cost price of all items of tangible personal property
case will the penalty be less than $7.50 in Column B and $2.50
purchased without payment of the tax and withdrawn from
in Column C even if no tax is due.
inventory for use or consumption. Also include the cost price of
all items of tangible personal property purchased either inside or
Line 12 - Enter interest if you file the return and/or pay the tax after the
outside Virginia for use or consumption and on which no Virginia
due date. Interest is computed on the tax due in Line 8 at the
sales or use tax was paid at the time of purchase. (Section
rate established in Section 6621 of the Internal Revenue Code
630-10-109, Virginia Retail Sales and Use Tax Regulations.)
of 1954, as amended, plus 2%.
Line 4 - Enter the total amount of all exempt sales made during the period
Declaration and Signature: Be sure to sign, date and enter your phone
covered by the return. Sales of fuels for domestic consumption
number in the space indicated on the return.
are not subject to state sales tax; however, these fuels are subject
to the local tax unless the locality in which your place of business
is located has specifically exempted these fuels. If you have any
sales of these fuels, exempt sales figures in Columns B and C
may be different.
Line 6a - Enter any part of the sales price of items of tangible personal
property sold during the period and returned by a customer during
the same period, (and on which you have not paid the tax to the
state) resulting in a refund to the purchaser or a credit to his
account, if such sales are included in Line 1 and not deducted
in Line 4. (Section 630-10-93, Virginia Retail Sales and Use Tax
Regulations)
Line 6b - Enter any part of the sales price of items of tangible personal
property returned by a customer after you have paid the state
tax and the local tax on such items, resulting in a refund to the
purchaser or a credit to his account during the period; also include
in this Line the unpaid sales price of items of tangible personal
property sold under a retained title, conditional sale, or similar
contract that were repossessed by you during the period and on
which you have paid state tax and local tax. (Section 630-10-91,
Virginia Retail Sales and Use Tax Regulations)
Va. Dept. of Taxation PF-1 AR
Page 2
Instructions Rev 05 10
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