Instructions For Form 990 And Form 990-Ez - 2004 Page 6
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46accounting period begins on January 1 and
State reporting. If the organization prepares
show reasonable cause for the additional time
ends on December 31.
Form 990, or Form 990-EZ, for state reporting
requested. See the instructions for Form 8868.
purposes, it may file an identical return with the
Fiscal year. If the organization has
IRS even though the return does not agree
established a fiscal year accounting period,
J. Amended Return/Final Return
with the books of account, unless the way one
use the 2004 Form 990, or Form 990-EZ, to
or more items are reported on the state return
To change the organization’s return for any
report on the organization’s fiscal year that
conflicts with the instructions for preparing
year, file a new return including any required
began in 2004 and ended 12 months later. A
Form 990, or Form 990-EZ, for filing with the
attachments. Use the revision of Form 990, or
fiscal year accounting period should normally
IRS.
Form 990-EZ, applicable to the year being
coincide with the natural operating cycle of the
amended. The amended return must provide
organization. Be certain to indicate in the
Example 1. The organization maintains its
all the information called for by the form and
heading of Form 990, or Form 990-EZ, the
books on the cash receipts and disbursements
instructions, not just the new or corrected
date the organization’s fiscal year began in
method of accounting but prepares a state
information. Check the “Amended return” box
2004 and the date the fiscal year ended in the
return based on the accrual method. It could
in the heading of the return.
year 2005.
use that return for reporting to the IRS.
The organization may file an amended
Short period. Use the 2004 Form 990, or
Example 2. A state reporting requirement
return at any time to change or add to the
Form 990-EZ, to report on a short accounting
requires the organization to report certain
information reported on a previously filed return
period (less than 12 months) that began in
revenue, expense, or balance sheet items
for the same period. It must make the
2004 and ended November 30, 2005, or
differently from the way it normally accounts for
amended return available for public inspection
earlier.
them on its books. A Form 990, or Form
for 3 years from the date of filing or 3 years
990-EZ, prepared for that state is acceptable
Because the Form 990, or Form 990-EZ, for
from the date the original return was due,
for the IRS reporting purposes if the state
the year 2005 may not be distributed until the
whichever is later.
reporting requirement does not conflict with the
year 2006, use the prior year form, the 2004
Form 990, or Form 990-EZ, instructions.
The organization must also send a copy of
Form 990, or Form 990-EZ, to report on a short
the information or amended return to any state
accounting period that begins in the year 2005
An organization should keep a
with which it filed a copy of Form 990, or Form
and ends November 30, 2005, or earlier. Strike
reconciliation of any differences between its
990-EZ, originally to meet that state’s filing
the 2004 year on the form and show the year
books of account and the Form 990, or Form
requirement.
2005.
990-EZ, that is filed.
Use Form 4506-A to obtain a copy of a
If the organization changes its accounting
Most states that accept Form 990, or Form
previously filed return. You can obtain blank
period, it must file a return on Form 990, or
990-EZ, in place of their own forms require that
forms for prior years by calling
Form 990-EZ, for the short period resulting
all amounts be reported based on the accrual
1-800-TAX-FORM (1-800-829-3676).
from the change. Write “Change of Accounting
method of accounting. For further information,
Period” at the top of this short-period return.
see General Instruction E.
If the return is a final return, see the specific
instructions for Form 990 for line 79, Part VI.
If the organization changed its accounting
For Form 990-EZ, see the specific instructions
period within the 10-calendar-year period that
H. When and Where To File
for line 36, Part V.
includes the beginning of the short period, and
File Form 990, or Form 990-EZ, by the 15th
it had a Form 990, or Form 990-EZ, filing
day of the 5th month after the organization’s
requirement at any time during that 10-year
K. Penalties
accounting period ends. If the regular due date
period, it must also attach a Form 1128 to the
falls on a Saturday, Sunday, or legal holiday,
short-period return. See Rev. Proc. 85-58,
Against the organization
file on the next business day. A business day is
1985-2 C.B. 740.
Under section 6652(c)(1)(A), a penalty of $20 a
any day that is not a Saturday, Sunday, or
Group return. When affiliated organizations
day, not to exceed the smaller of $10,000 or
legal holiday.
authorize their central organization to file a
5% of the gross receipts of the organization for
group return for them, the accounting period of
If the organization is liquidated, dissolved,
the year, may be charged when a return is filed
the affiliated organizations and the central
or terminated, file the return by the 15th day of
late, unless the organization can show that the
organization must be the same. See General
the 5th month after the liquidation, dissolution,
late filing was due to reasonable cause.
Instruction R.
or termination.
Organizations with annual gross receipts
Accounting methods
If the return is not filed by the due date
exceeding $1 million are subject to a penalty of
(including any extension granted), attach a
$100 for each day the failure continues (with a
Unless instructed otherwise, the organization
statement giving the reasons for not filing on
maximum penalty with respect to any one
should generally use the same accounting
time. Send the return to the:
return of $50,000). The penalty begins on the
method on the return to figure revenue and
due date for filing the Form 990 or Form
Internal Revenue Service Center
expenses as it regularly uses to keep its books
990-EZ.
Ogden, UT 84201-0027.
and records. To be acceptable for Form 990, or
Form 990-EZ, reporting purposes, however,
The penalty may also be charged if the
Private delivery services. You can use
the method of accounting used must clearly
organization files an incomplete return. To
certain private delivery services designated by
reflect income.
avoid having to supply missing information
the IRS to meet the “timely mailing as timely
later, be sure to complete all applicable line
Generally, the organization must file Form
filing/paying” rule for tax returns and payments.
items; answer “Yes,” “No,” or “N/A” (not
These private delivery services include only the
3115 to change its accounting method. Notice
applicable) to each question on the return;
following.
96-30, 1996-1 C.B. 378, provides relief from
•
make an entry (including a zero when
filing Form 3115 to section 501(c)
DHL Express (DHL): DHL Same Day
appropriate) on all total lines; and enter “None”
Service, DHL Next Day 10:30 am, DHL Next
organizations that change their methods of
or “N/A” if an entire part does not apply.
Day 12:00 pm, DHL Next Day 3:00 pm, and
accounting to comply with the provisions of
SFAS 116, Accounting for Contributions
DHL 2nd Day Service.
Also, this penalty may be imposed if the
•
Federal Express (FedEx): FedEx Priority
Received and Contributions Made. In SFAS
organization’s return contains incorrect
Overnight, FedEx Standard Overnight, FedEx
116, the Financial Accounting Standards Board
information. For example, an organization that
revised certain generally accepted accounting
2Day, FedEx International Priority, FedEx
reports contributions net of related fundraising
International First.
principles relating to contributions received and
expenses may be subject to this penalty.
•
United Parcel Service (UPS): UPS Next Day
contributions awarded by not-for-profit
Use of a paid preparer does not relieve the
organizations.
Air, UPS Next Day Air Saver, UPS 2nd Day
organization of its responsibility to file a
Air, UPS 2nd Day Air A.M., UPS Worldwide
A not-for-profit organization that changes
complete and accurate return.
Express Plus, and UPS Worldwide Express.
its method of accounting for federal income tax
Against responsible person(s)
purposes to conform to the method provided in
The private delivery service can tell you
SFAS 116 should report any adjustment
how to get written proof of the mailing date.
If the organization does not file a complete
required by section 481(a) on line 20 of Form
return or does not furnish correct information,
990, or Form 990-EZ, as a net asset
the IRS will send the organization a letter that
I. Extension of Time To File
adjustment made during the year the change is
includes a fixed time to fulfill these
made. The adjustment should be identified as
Use Form 8868 to request an automatic
requirements. After that period expires, the
the effect of changing to the method provided
3-month extension of time to file. Use Form
person failing to comply will be charged a
in SFAS 116. The beginning of year statement
8868 also to apply for an additional (not
penalty of $10 a day. The maximum penalty on
of financial position (balance sheet) should not
automatic) 3-month extension if the original 3
all persons for failures with respect to any one
be restated to reflect any prior period
months was not enough time. To obtain this
return shall not exceed $5,000 (section
adjustments.
additional extension of time to file, you must
6652(c)(1)(B)(ii)).
-6-
General Instructions for Form 990 and Form 990-EZ
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