Event Planning For Diocesan Participation Sample - Episcopal Diocese Of Iowa printable pdf download

Episcopal Diocese of Iowa

Phone (515) 277-6165

225 37th Street

Bishop’s Office (515) 277-6170

Des Moines, IA 50312-4399

Fax (515) 277-0273

Event Planning for Diocesan Participation

1. CHECK DIOCESAN CALENDAR FOR AVAILABILITY -

Plan for success! Early in your planning

process, Check the

Calendar on the Diocesan Website

( ) or call

the Diocesan office to check the master calendar for date conflicts.

2. CONTACT PERSON -

Identify one person from your group that will be the resource for information,

coordination, and questions before, during, and after the event. This information will be on the website calendar

and all publicity.

3. CHECK YOUR FACTS

Be sure to check insurance policies regarding liability issues. Also, be sure to check

the Diocesan policies before planning your event; they are printed in the annual convention Journal.

4. CONFIRM YOUR EVENT DATE

Notify the Diocesan office as soon as your event is confirmed, with the

Event Name, Description, Date, Time, Place, Sponsoring Group, and Contact Person (see form on other side).

5. REGISTRATION –

Registration for Diocesan-sponsored events that require a fee to attend should be

coordinated with the Diocesan office; contact Elizabeth Adams

or Anne Wagner

. An Event Planning Form is available to assist you in planning your event. Please

remember that all checks should be made payable to Diocese of Iowa with the event name listed on the memo

line. It would be helpful if the contact person you choose to represent your event has an e-mail to which online

and e-mail reservations can be copied for easier tracking of reservations for your event.

6. PUBLICITY –

One easy e-mail address () will get your information

to all of the following:

a. IOWA CONNECTIONS - This newspaper is published 10 times per year and is mailed to every family in

each congregation in the Diocese. Information for Iowa Connections should be submitted to Lydia Kelsey

as early as possible to guarantee being included. Her working deadline is the 1st of

the month prior to the issue date (e.g. February 1 for March issue).

b. DIOCESAN NEWSLETTER

This newsletter is sent by e-mail monthly to all clergy, churches, and

commission chairs who have agreed to subscribe to it. Information for the monthly e-newsletter should be

submitted to Elizabeth Adams at . The deadline for information to be included is

the 15th of the previous month.

c. DIOCESAN WEB PAGE - Event announcements can be posted on the web page. Contact Anne Wagner at

about having your announcement posted. The internet address to visit the

Diocesan web page is

form eff. 1/1/2009

Event Planning For Diocesan Participation Sample - Episcopal Diocese Of Iowa

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