Information Sharing And Its Effect On Tracking Sex Offenders And Community Awareness - U.s. Department Of Justice - 2014 Page 14
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27Note that required data sets are to be submitted 90 days before the end of
the project period.
4. Budget Detail Worksheet and Budget Narrative
a. Budget Detail Worksheet
A sample Budget Detail Worksheet can be found
at
Applicants that submit their budget in a
different format should include the budget categories listed in the sample budget
worksheet. (Work associated with satisfying data archiving requirements should be
reflected.) Please note: NIJ expects applicants to provide a thorough narrative to each
section of the Budget Detail Worksheet, as described under “Budget Narrative,” below.
For questions pertaining to budget and examples of allowable and unallowable costs,
see the OJP Financial Guide at
b. Budget Narrative
The budget narrative should thoroughly and clearly describe every category of expense
listed in the Budget Detail Worksheet. OJP expects proposed budgets to be complete,
cost effective, and allowable (e.g., reasonable, allocable, and necessary for project
activities).
Applicants should demonstrate in their budget narratives how they will maximize cost
effectiveness of grant expenditures. Budget narratives should generally describe cost
effectiveness in relation to potential alternatives and the goals of the project. For
example, a budget narrative should detail why planned in-person meetings are
necessary, or how technology and collaboration with outside organizations could be
used to reduce costs, without compromising quality.
The narrative should be sound mathematically, and correspond with the information and
figures provided in the Budget Detail Worksheet. The narrative should explain how the
applicant estimated and calculated all costs, and how they are relevant to the completion
of the proposed project. The narrative may include tables for clarification purposes but
need not be in a spreadsheet format. As with the Budget Detail Worksheet, the Budget
Narrative should be broken down by year.
c. Cofunding
An award made by NIJ under this solicitation may account for up to 100 percent of the
total cost of the project. The application should indicate whether it is feasible for the
applicant to contribute cash, facilities, or services as non-federal support for the project.
The application should identify generally any such contributions that the applicant
expects to make and the proposed budget should indicate in detail which items, if any,
will be supported with non-federal contributions.
If a successful application proposes a voluntary match amount, and OJP approves the
budget, the total match amount incorporated into the approved budget becomes
mandatory and subject to audit.
NIJ-2014-3831
14
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