Neighborhood Disaster Plan Template Page 15
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20A.2
NOTIFICATION ANNEX
A.2.1 PURPOSE
The purpose of this annex is to outline the methods that will be used to notify
community members of a disaster.
A.2.2 NOTIFICATION PROCEDURE
[Detail who is responsible for contacting who, and the method and alternate
method(s) of contact, such as phone, radio, and/or door-to-door contact.]
Consider the following:
1. The person at the top will start the notification process. It may be helpful to have a
brief script complete with the specific action
2. Ask the person to get paper and pencil to write specifics
3. Give facts about the event
4. Be sure that you have alternative phone numbers and radio frequencies, so you
can reach a person if he/she is out of home/office
5. If nobody is answering, leave a message and then try using the alternate method
of contact. If contact is still not made, contact the next person. This should ensure
that everyone gets the information in a timely fashion
6. Confirm they will be making contact with the next person(s) on the chart
7. Prearrange with staff at the end of the list to contact the person at the top once
they receive the message. The LAST person on the notification chart should
CONTACT THE FIRST person to ensure that the chart is completed and that the
message was accurate
Consider providing a list of phone numbers and radio frequencies in this Annex. Phone numbers
should be updated regularly. Call-downs should also be exercised regularly.
[INSERT DATE, VERSION NUMBER]
[INSERT NAME OF NEIGHBORHOOD]
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